Trainee Payments Officer - Centralised Orders

Isle of Wight Council; Newport; On-site; GBP 20,000 - 25,000; Full time

Job summary

Join the Isle of Wight Council as a Trainee Payments Officer, part of a high-achieving team responsible for payments processing and administrative support. Enjoy benefits such as 32 days annual leave, a local government pension, and additional perks like discounted travel options. We seek meticulous candidates with strong communication skills to ensure smooth operations in a data-driven environment.

Benefits

32 days annual leave plus bank holidays

Local Government pension scheme

Discounted Solent ferry travel

Cycle to work scheme

Staff parking permit scheme

Discounted island sports & leisure gym membership

Relocation scheme of up to £8,000

Travel allowance for commuting from the mainland

Qualifications

• Minimum qualification of GCSE / NVQ Level 2 in Business & Administration or equivalent required.
• Excellent ICT and word processing skills essential.
• Ability to handle strict deadlines in a performance-driven environment.

Responsibilities

• Ordering of goods and services following Council procedures.
• Issuing invoices and maintaining databases of service users.
• Administering the Council’s Government Procurement Card Programme.

Skills

Numeracy

Communication

Organisation

Attention to Detail

Teamwork

Education

GCSE / NVQ Level 2 Business & Administration

Tools

SAP/SRM

Job description

37 hours per week

Do you want to be part of a close knit, friendly and professional team?

Do you enjoy working in a data and numbers driven environment?

Would you like 32 days annual leave each year PLUS bank holidays, along with a government pension and a host of staff benefits?

As a Trainee Payments Officer you will be joining a high achieving team responsible for payments to providers, invoicing individuals for services provided by the authority and ensuring collection of income is undertaken in a timely manner. You will be required to provide administrative support to the team, Team Leader and other colleagues from across the Council.

As part of this busy, professional team you will be a fantastic communicator, highly organised and have a keen eye for detail. You should have the ability to work under pressure and understand the importance of good customer service, with the ability to prioritise your own workload and work effectively within a team.

Duties will include:

• Ordering of goods and services in accordance with Council Financial Procedure Regulations,
• Contract standing orders and procurement policies utilising the Authority’s SAP/SRM system.
• Instructing and issuing Purchase Orders to contractors for Isle of Wight Council maintained properties in a timely manner.
• Administering the Council’s Government Procurement Card (GPC) Programme and supporting card holders with queries.
• Issuing Invoices to the relevant body/individual for income due to the Council crediting the correct budget code in accordance with Financial Procedure Regulations.
• Maintain a database of all service users to identify missing or late financial assessments to enable a calculation of potential loss of income.
• Liaise with relevant service departments to support the administration of SAP framework orders and maintain databases.
• To contribute through active participation in reviews of payments team procedures, team meetings and other working groups as appropriate (System development, safeguarding meetings, meetings with legal etc).

The successful applicant will need to demonstrate:

• Excellent ICT, word processing and numeracy skills
• Strong verbal communication skills – able to liaise at all levels
• Demonstrable team working skills
• A good eye for detail and a meticulous approach to workloads
• The ability to work to strict deadlines in a performance driven environment.

A minimum qualification of GCSE / NVQ Level 2 Business & Administration / or equivalent are required.

For further information or an informal discussion, please contact Saffron Paine on 01983 821000 ext. 8845

Join #TeamIWC and you'll receive our staff benefits package, including:

• Annual leave entitlement of 32 days p/a PLUS public holidays!
• Local Government pension scheme
• Discounted Solent ferry travel
• Island bus network discount
• Cycle to work scheme
• Staff parking permit scheme
• Discounted island sports & leisure gym membership
• National and local discounts & benefits schemes
• Relocation scheme of up to £8,000 may be available for some roles (subject to criteria)
• Travel allowance may be available if commuting from the mainland (subject to criteria)

Find out more about working for the Isle of Wight Council and living on the Island.

The Isle of Wight Council currently does not have a license to sponsor overseas workers.

We actively promote the diversity of our workforce, and provide flexible working options (where appropriate) to support the different needs of our employees. We are an equal opportunities employer, proud to encourage applications from all cultures, backgrounds and abilities to better reflect the diversity within our local community.

We are aDisability Confident employer. Along with a number of commitments, this means, providing you meet the basic essential requirements of the advertised role and have declared yourself as disabled, you will be offered an opportunity for an interview within the council.

The Isle of Wight Council protects its employees from discrimination, and this is supported by;

unacceptable behaviour policy

employee code of conduct

our values, culture and inclusivity

The Isle of Wight Council’s Terms & Conditions of employment are available upon request. Please contact our recruitment team [e-mail] you would like to receive a copy.

The Isle of Wight Council reserve the right to close vacancies earlier than stated, if required. To ensure your application is considered, it is recommended to submit your application promptly.

For support completing your online application or for further information on how to apply, phone [phone] or [e-mail] applications submitted online by the closing date will be accepted.

We often receive a high volume of applicants for our vacancies. If you do not hear from the recruiting manager within three weeks of the closing date, we regret that your application will not have been successful on this occasion. Please revisit our job page for alternate posts that may be suitable.