Trainee Fund Administrator

Highvern; Saint Helier; On-site; GBP 26,000 - 38,000; Full time

Job summary

HIGHVERN in Jersey is seeking a capable Administrative Associate to support private wealth and fund administration services. You will help establish new structures, handle routine duties, and ensure smooth client experiences across the lifecycle.

With a collaborative team, you will develop your skills in financial services, data management, and board administration while delivering precise records and timely tasks in a fast-paced environment.

Qualifications

• Positive, personable and eager to learn.
• Strong numeracy and computer literacy.
• Good interpersonal and communication skills for working with clients and colleagues.

Responsibilities

• Assist with establishing new structures and transitioning switch business.
• Provide exceptional service levels and client experience throughout the life-cycle.
• Assist with company secretarial matters, board packs, minutes and related duties.
• Assist in processing routine fund operations such as investor calls and distributions.
• Prepare payment instructions for fund related expenses.
• Assist with updating and maintaining static data in the accounting system under supervision.
• Under supervision, set up data cards for entities, investors and other data as required in the system.
• Accurate execution and recording of activities including investor records maintenance.
• Adhere to workflows, policies and checklists ensuring timely completion.

Skills

Client service mindset

Numeracy

Computer literacy

Team collaboration

Job description

Company Description

Welcome to HIGHVERN. We are an award-winning provider of private wealth, fund and corporate administration services

Key Accountabilities:

• Assisting with establishing new structures and transitioning switch business in accordance with our streamlined approach.
• Provision of exceptional service levels and client experience for clients and related parties throughout the whole life-cycle.
• Assist with all aspects of company secretarial matters, including preparation of agendas, collation and distribution of board packs, and minutes for board meetings.
• Assist in processing routine fund operations such as investor calls and distributions.
• Prepare payment instructions for fund related expenses.
• Assist with updating and maintaining static data.
• With supervision of a senior member of the team, an initial set-up of entity, investor and other data cards as required in the accounting system.
• Accurate execution and recording of all related activities such as maintenance of investor records.
• Adherence to all company workflows, policies and procedures and ensuring checklists are completed within a timely manner.

Skills, Knowledge & Experience Required:

• Positive, personable, self-motivated and a willingness to learn.
• Understanding of the requirements of quality client service.
• Excellent numeracy and computer literacy skills are essential.
• Ability to work collaboratively and flexibly.
• Good interpersonal and communication skills, together with attention to detail, are required to develop close working relationships with colleagues, clients and business contacts.
• Interest in pursuing a career in technical financial services