Trainee Executive Assistant

Hayward Hawk; Belfast; Hybrid; GBP 20,000 - 25,000; Full time

Job summary

A legal recruitment agency is looking for a motivated Trainee Executive Assistant / Level Legal Secretary to join a law firm in Belfast. This role offers hands-on experience and training, ideal for individuals aiming to start a career in the legal sector. Responsibilities include providing administrative support and managing communications, all within a collaborative environment. Applicants should have strong IT skills and attention to detail. Hybrid working and career development opportunities are offered.

Benefits

Hybrid Working

Full training and ongoing support

Career development opportunities

Qualifications

• Experience coming from a professional services environment.
• Previous administrative or office experience is desirable.
• Willingness to learn and develop in a legal environment.

Responsibilities

• Provide administrative and secretarial support to solicitors and legal executives.
• Manage incoming and outgoing communications, including emails, phone calls, and post.
• File legal documents with courts and external agencies as required.

Skills

Strong IT skills, including proficiency in Microsoft Office

Excellent written and verbal communication skills

High level of attention to detail and organisational skills

Discretion and confidentiality

Job description

Overview

Hayward Hawk are recruiting on behalf of a law firm who are seeking a motivated and detail-oriented Trainee Executive Assistant / Level Legal Secretary to join their firm. This is an excellent opportunity for someone looking to start their career in the legal sector, offering hands-on experience, training, and the opportunity to grow within a supportive legal environment.

This role will not suit someone with prior legal qualifications.

Key Responsibilities

• Provide administrative and secretarial support to solicitors and legal executives
• Prepare and format legal documents, correspondence, and reports
• Manage incoming and outgoing communications, including emails, phone calls, and post
• Maintain accurate client records and case files (electronic and paper-based)
• Schedule appointments, meetings, and court dates
• File legal documents with courts and external agencies as required
• Carry out basic legal research and data entry
• Assist with billing, time recording, and other administrative tasks as needed

Key Requirements

• Experience coming from a professional services environment
• Previous administrative or office experience is desirable (legal experience not essential)
• Strong IT skills, including proficiency in Microsoft Office (Word, Excel, Outlook)
• Excellent written and verbal communication skills
• High level of attention to detail and organisational skills
• Discretion and confidentiality when handling sensitive information
• Willingness to learn and develop within a legal environment

What You\'ll Get

• Hybrid Working
• Full training and ongoing support
• Friendly and collaborative working environment
• Career development opportunities within the legal sector
• Modern office facilities