Trainee / Company Secretarial Officer

The Law Debenture Group; City Of London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A leading investment trust in the City of London is seeking a Corporate Secretarial Officer to manage compliance for UK entities. Candidates should demonstrate a structured approach, strong attention to detail, and excellent communication skills. This role offers competitive salary, hybrid working options, and opportunities for professional growth. The ideal candidate is degree-educated and proficient in Microsoft Office tools.

Benefits

Competitive salary with annual review

Performance bonus scheme

Generous pension contribution

Full healthcare cover

Health cash plan

Life assurance

Attractive office space

Qualifications

• High level of attention to detail in compliance-focused tasks.
• Ability to prioritise work and meet deadlines.
• Aptitude for implementing efficient processes.

Responsibilities

• Managing the compliance diary for a portfolio of UK entities.
• Preparation of annual confirmation statements for review with clients.
• Drafting Director resolutions for approval of annual accounts.

Skills

Strong time management

Attention to detail

Organisational skills

Communication skills

Education

Degree level educated

Tools

MS Office

Excel

Outlook

Job description

Overview

Law Debenture is an Investment Trust supported by a wholly owned professional services business. LawDeb is nimble, ambitious and small enough to know everyone by name, while benefiting from the profile and credibility of a listed business. We are a 132-year-old FTSE250 investment trust with a fast-growing independent professional services business of over 250 colleagues across 6 business lines.

At LawDeb, doing work that has a positive impact is important. We’re ambitious to innovate, collaborate and provide peace of mind and excellence for our clients and each other. We’re shaping a culture where everyone feels trusted, supported and empowered to own their success. You will have access to our network of clients, innovative projects and brilliant colleagues to learn from and collaborate with.

Role Overview

We are recruiting for a Corporate Secretarial Officer to join our high-calibre team responsible for delivering an extensive range of corporate secretarial and governance services for the UK entities of our Global clients. We are looking for candidates who are structured and process-driven to deliver the annual compliance service and support routine corporate changes for our corporate secretarial clients. This role suits someone with attention to detail, a structured approach to projects, the ability to implement and follow processes, and an understanding of regulatory compliance. In return, we’ll provide the tools and training to support a wide range of internal and external stakeholders and maximise your potential.

Main Responsibilities

• Managing the compliance diary for a large portfolio of UK entities, ensuring all statutory filings are completed and corporate records are kept up to date.
• Preparation of annual confirmation statements and liaising with the client to arrange review and filing upon approval.
• Updates to the statutory registers upon instruction of the client.
• Informing clients of upcoming statutory deadlines (e.g. Annual Accounts due date).
• Drafting Director resolutions to approve the annual accounts.
• Maintenance of electronic corporate records using Diligent Entities.
• Drafting of relevant approvals for routine corporate changes (e.g. Director appointment, change of registered office address) and arranging for the relevant filings to be made at Companies House.
• Formation/Incorporation of UK entities and drafting of the relevant post-completion documentation.
• Contributing to revenue through ensuring that invoices for work completed are issued accurately and in a timely manner.
• Contribute fully to the development of this critical LawDeb business, take ownership of areas of responsibility, ensure administration processes are efficient and effective, and ensure thorough record-keeping and maintenance of relevant databases.
• Develop and maintain excellent relationships with clients, lawyers, global project managers and other providers of new business.

Is this you?

• Strong time management, organisational and planning skills – ability to prioritise work, multi-task and meet deadlines.
• High level of attention to detail, ensuring accurate and timely completion of critical tasks (often with a compliance focus).
• Aptitude for implementing efficient processes.
• Good rapport building and communication skills, both written and verbal. Confident communicating and working effectively with multiple stakeholders (clients and colleagues) at all levels.
• High standard of professional and personal conduct and ethical behaviour.
• Commercial and practical outlook.

Essential Knowledge, Skills, Experience

• IT literate, excellent computer skills, in particular MS Office, Excel and Outlook.
• Degree level educated.

Your Reward

• Competitive salary with annual review and performance bonus scheme.
• Generous pension contribution.
• Full healthcare cover.
• Health cash plan.
• Life assurance.
• Hybrid working after probation.
• Attractive office space.

Things To Note

LawDeb hires people based on personal merit and qualifications regardless of age, disability, gender, gender identity, gender expression, race, religion or belief, sexual orientation, socioeconomic background or any other protected attribute. We celebrate the diversity of our colleagues and provide an inclusive environment so you can bring your true self to work. We recognise that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success.

Here’s the legal bit: please note that we have a thorough referencing process, which includes credit and criminal record checks.

If you’d like to find out more about LawDeb and our open vacancies, please contact our careers team on [e-mail].