Trademarks Legal Analyst

Philip Morris International; London; Hybrid; GBP 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a proactive Legal Analyst to join their dynamic Trademark Department in London. This role offers a unique opportunity to contribute to the management of trademark applications and support various legal functions within a collaborative environment. As part of a diverse team, you will leverage your relationship-building skills to liaise with external legal advisors and manage administrative responsibilities around trademark processes. With comprehensive training provided, this position allows for professional growth and the chance to make a meaningful impact in a forward-thinking organization dedicated to delivering a smoke-free future.

Benefits

Inclusive and diverse culture

Opportunities for professional development

Collaborative work environment

Qualifications

• Experience in a trademark department of a law firm or in-house.
• Proficiency in managing trademark applications and administrative tasks.

Responsibilities

• Maintain data in trademark systems and manage applications.
• Assist with trademark renewals and domain name management.

Skills

Trademark Management

Legal Research

Attention to Detail

Communication Skills

Organizational Skills

Education

CITMA TradeMark Paralegal Course

Tools

DIAMS IQ

TEAMS

Job description

At PMI, we’ve chosen to do something incredible. We’re totally transforming our business, and building our future on smoke-free products with the power to deliver a smoke-free future.
With huge change, comes huge opportunity. So, wherever you join us, you’ll enjoy the freedom to dream up and deliver better, brighter solutions and the space to move your career forward in endlessly different directions.

Our Trademark Department is spread over three locations around the world: London, New York and Hong Kong. This opportunity is to join the London office. The team in London is made up of Trademark Attorneys, Solicitors and Legal Analysts. We are based at St Paul’s (The City of London). The successful candidate will join a team of Legal Analysts that provide trademark formalities and administrative support to our Central functions (Reduced Risk Products and Conventional Brand Building Groups, Pharm/Life Science and Reduced Risk Product Enforcement team), Registered Designs, Domain Names, Duty Free, and the EU, Americas, Asia and Middle East/Africa regions.

As our work evolves, there’s space to define your role and satisfy your professional curiosity. You’ll be working across functions surrounded and supported by experts. Join us and use your relationship-building skills for good: to deliver a smoke-free future.

Your ‘day to day’

You will report to a Trademark Manager but will also receive instructions direct from Senior Counsel and other trademark lawyers. The position is hybrid (2 days a week from the office). Full training on our trademark management database and other systems will be provided.

Your main responsibilities will include:

1. Maintain data in all trademark systems (DIAMS IQ, TEAMS);
2. Manage administrative responsibilities around trademark applications, including creating records, sending trademark filing instructions to outside counsel and agents, coordinating all formalities (such as POAs and other documents), receiving and processing trademark application post including filing receipts, publication details and examination reports;
3. Monitor and communicate office actions and deadlines to relevant counsel and/or trademark lawyer;
4. Build dispute records on our Trademark Management system;
5. Handle all administrative tasks related to instructing trademark clearance searches, including creating records on our trademark management database and sending instructions to our outside agents and counsel;
6. Provide support on the trademark renewal process, declarations of use and payment of annual taxes, including instructing and processing post from outside agents and counsel on all three areas of our maintenance project;
7. Assist with the management of our Domain name portfolio, including taking instructions from business, collaborating closely with suppliers in order to secure domain name registrations, assisting with domain name renewals, transfers and acquisitions;
8. Manage administrative responsibilities around industrial designs, including creating new design records on DIAMS IQ, instruct OC to file new designs, process incoming OC post relating to design applications, maintain accuracy of data on DIAMS IQ, assist in the Industrial Design renewal process;
9. Check and process trademark registration and renewal certificates;
10. Assist with trademark recordable projects;
11. Provide support to our RRP social media/On-line market place enforcement team by identifying infringements resulting from 3rd party on-line use of PMI’s intellectual property, liaise with internal and external stakeholders, instruct and manage takedown actions via core search;
12. Preliminary approve Trademark related invoices;
13. Work on other ad hoc formalities projects.

Who we’re looking for

• You have experience of working within the trademark department of a law firm or in-house.
• You enjoy liaising directly with external legal advisors from around the world.
• You have the confidence and collaborative skills to report legal matters directly to senior members of the department.
• You may have already completed or would be willing to take the CITMA TradeMark paralegal course or similar.
• You are computer literate, pro-active with an attention to detail.
• You are able to prioritize assignments and balance the demands of multiple supervisors and clients.

What we offer

Our success depends on the men and women who come to work every single day with a sense of purpose and an appetite for progress. Join PMI and you too can:

• Seize the freedom to define your future and ours. We’ll empower you to do things differently, experiment and explore.
• Be part of an inclusive, diverse culture, where everyone’s contribution is respected; collaborate with some of the world’s best people and feel like you belong.
• Pursue your ambitions and develop your skills with a global business – our staggering size and scale provides endless opportunities to progress.
• Take pride in delivering our promise to society: to deliver a smoke-free future.

About the company

Philip Morris International (PMI) is a leading international tobacco company engaged in the manufacture and sale of cigarettes, smoke-free products and associated electronic devices and accessories, and other nicotine-containing products in markets outside the U.S.