Trademark Paralegal: Formalities & Portfolio Admin

Freeths; Birmingham, West of England; On-site; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Salary pro-rated

Direct client contact

Supportive environment

Training & development

Wellbeing & balance

Job summary

Freeths is seeking a skilled Trade Mark Paralegal to join its IP & Media team in the UK. You will manage day-to-day trade mark formalities, maintain records and ensure timely filings across UK and international jurisdictions.

The role offers flexibility with 3–5 days per week and base location in Birmingham or Bristol. You will work closely with solicitors and trade mark attorneys, handling deadlines, renewals, client communications and cost estimates.

Qualifications

• Practical experience in trade mark formalities, administration or paralegal work.
• Familiarity with the trade mark lifecycle and UKIPO procedures.
• Excellent attention to detail and ability to prioritise deadlines.
• Clear written and verbal communication with clients.
• Proficiency using IP management databases and MS Office.

Responsibilities

• Prepare and submit trade mark applications and routine registry forms, including UK filings and international filings.
• Maintain accurate portfolio records and update IP management systems.
• Docket, check and monitor deadlines, chase instructions and escalate risks.
• Process official correspondence and prepare routine client reports.
• Handle renewals and post-registration formalities.
• Liaise with clients, overseas agents and service providers for information and filing instructions.
• Assist with trade mark searches and watching services.
• Support registry proceedings and cost estimates, billing and matter administration.

Skills

Trade mark formalities

Paralegal experience

Attention to detail

Communication

MS Word/Excel/Outlook

IP management databases

Education

CITMA Paralegal qualification

Tools

WebTMS

IP management systems

Job description

Freeths is seeking a skilled Trade Mark Paralegal to join its IP & Media team in the UK. You will manage day-to-day trade mark formalities, maintain records and ensure timely filings across UK and international jurisdictions.

The role offers flexibility with 3–5 days per week and base location in Birmingham or Bristol. You will work closely with solicitors and trade mark attorneys, handling deadlines, renewals, client communications and cost estimates.