Trade Mark Secretary

Sacco Mann; Greater London; Hybrid; GBP 27,000 - 38,000; Full time

Job summary

IP Careers is seeking a Trade Mark Secretary in London. The role provides high-quality secretarial and administrative support to fee earners with minimal supervision, handling routine and complex tasks.

Key duties include preparing legal documents, managing files and emails, Inprotech/CMS filing, diary management, and billing support. A proactive, highly organised approach is essential in a fast-paced IP environment.

Qualifications

• This role requires previous legal secretarial experience, ideally in IP.
• Superior organisation and the ability to work to tight deadlines.
• Experience with billing processes is essential.

Responsibilities

• Prepare correspondence and legal documents for fee earners.
• Assist with agreements and manage files and emails.
• Handle daily administrative tasks and diary management.
• Open/close case files using Inprotech and CMS.
• Maintain deadlines, conduct conflict checks and billing support.
• Prepare invoices, debit/credit notes and process expenses.
• Provide PA support including travel arrangements and diary management.

Skills

Legal secretarial experience

Organisational skills

Communication skills

Education

Secretarial diploma or equivalent

Tools

Inprotech

CMS

Billing software

Job description

Trade Mark Secretary | London | Hybrid |

About the firm

Our client is a leading intellectual property law firm with an excellent reputation across all areas of IP. The firm offers a collaborative and professional environment, working with a diverse client base ranging from start-ups to global organisations.

About the role

This role will provide high-quality secretarial and administrative support to fee earners with minimal supervision, handling both routine and more complex tasks.

Responsibilities include preparing correspondence and legal documents, assisting with agreements, managing files and emails, and handling daily administrative tasks. You will open and close case files using Inprotech and CMS, maintain and update key deadlines and diaries, and complete conflict checks.

The role also involves billing support, including preparing invoices, debit and credit notes, and processing expenses. In addition, you will provide PA support such as arranging travel, booking flights, and managing busy diaries.

About you

You will have gained previous legal secretarial experience, ideally within intellectual property, along with excellent organisational skills. Experience with billing processes and working to tight deadlines is essential for this role.

This position will suit someone who is highly organised, detail-oriented, and able to prioritise effectively in a fast-paced environment. Excellent communication skills are key, along with a proactive and professional approach.