Timetabling Officer

Ad Warrior Ltd; Sidcup; Presencial; GBP 34.000 - 39.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

35 days annual leave

Bank holidays

Free on-site parking

NEST pension scheme

Employee Assistance Programme

Descripción de la vacante

Ad Warrior Ltd is seeking an experienced Timetabling Officer to lead the college's central timetable from planning through to publication and ongoing maintenance. You will balance teaching requirements, staff availability, room capacity and the student experience, anticipate clashes and keep the timetable on track.

This permanent, full-time role (35 hours per week) is based in Sidcup with a salary of £33,608–£38,604 per annum and benefits including pension contributions, on-site parking and

Formación

• Experience of timetabling, complex scheduling, or space planning.
• Ability to coordinate the timetabling lifecycle and manage constraints.
• Strong organisational, communication and problem-solving skills.

Responsabilidades

• Lead the planning, creation, publication and maintenance of the central timetable.
• Coordinate teaching requirements from Programme Directors and course teams.
• Translate teaching requirements into deliverable timetables.
• Identify and resolve timetable clashes and constraints.
• Balance staff availability, room capacity, teaching needs, and the student experience.
• Manage timetable amendments, queries, and room bookings.
• Maintain accurate information in timetabling systems.
• Support effective room allocation and space utilisation.
• Review and improve timetabling processes and ways of working.
• Collaborate with the Data team on data administration tasks.

Conocimientos

Timetabling

Scheduling

Space planning

Coordination

Problem solving

Communication

Herramientas

Unit-e

Celcat

Descripción del empleo

Timetabling Officer

Location: Sidcup

Salary: £33,608 - £38,604 per annum

Vacancy Type: Permanent, Full Time (35 hours per week)

We are seeking an experienced, organised and proactive Timetabling Officer to lead the full lifecycle of the College's academic timetable, from planning and gathering teaching requirements through to publication, maintenance and continuous improvement. You will bring practical timetabling or complex scheduling experience and be confident balancing teaching requirements, staff availability, room capacity, and the needs of students. You will anticipate issues, resolve clashes, and keep the timetable on track.

Effective timetabling also relies on strong working relationships. You will work closely with Programme Directors and other colleagues to gather accurate information, manage competing requirements, and follow up diplomatically when needed.

You will take ownership of the function, understand how it currently operates, and introduce practical, sustainable improvements. Outside the busiest points in the timetabling cycle, you will also support the wider Data team with data administration tasks.

Is This You?

You might be a great fit if you:

• Have practical experience of timetabling, complex scheduling, or space planning.
• Can coordinate the different stages of the timetabling lifecycle effectively.
• Can interpret teaching requirements, identify constraints, and develop workable solutions.
• Can balance competing demands while maintaining accurate and reliable information.
• Look beyond immediate issues to identify longer-term improvements.
• Build positive working relationships and communicate clearly and diplomatically.
• Work independently, use sound judgement, and know when to upscale.
• Are organised, analytical, accurate, and calm when priorities change.

What You’ll Be Doing

• Leading the planning, creation, publication, and maintenance of the College’s central academic timetable.
• Coordinating and reviewing teaching requirements from Programme Directors and course teams.
• Translating teaching requirements into effective and deliverable timetables.
• Identifying and resolving timetable clashes and constraints.
• Balancing staff availability, room capacity, teaching needs, and the student experience.
• Managing timetable amendments, queries, and room bookings.
• Maintaining accurate information within the College’s timetabling systems.
• Supporting effective room allocation and space utilisation.
• Reviewing and improving timetabling processes and ways of working.
• Working with the wider Data team to assist with data administration tasks.

What You’ll Bring

You will have experience of timetabling, complex scheduling, space planning or a closely related function, ideally within Higher or Further Education, together with an understanding of the practical demands of managing a complex academic timetable.

Experience using timetabling software such as Unit-e, Celcat, or a comparable system would be beneficial, but training can be provided on the College’s specific systems.

You will also have strong organisational, communication, and problem-solving skills, excellent attention to detail, and the confidence to manage a complex workload against firm deadlines.

Why Join Us?

This is an opportunity to take ownership of a College-wide function that directly affects students and staff, with scope to make a visible and lasting impact. The role also comes with the following benefits:

• 35 days annual leave plus bank holidays.
• Additional closure days over the Christmas period.
• Free on-site parking.
• NEST pension scheme with employer contributions.
• Employee Assistance Programme.

Application Deadline: 17:00 onFriday 6 November 2026