Timetable Officer

Queen Mary University of London; Greater London; On-site; GBP 35,000 - 48,000; Full time

Benefits offered by this job

30 days leave (pro‑rata)

Season ticket loan

Pension scheme

Development opportunities

Flexible working

Job summary

Queen Mary University of London is seeking a Timetable Officer to produce the teaching timetable for designated Schools/Institutes, aligning student preferences with teaching capacity. You will work under Timetabling Managers and ensure timetables reflect staff availability and optimise use of teaching space.

You will develop in-depth knowledge of curriculum structures, apply timetabling software, and collaborate across Registry Services to support an excellent student experience.

Responsibilities

• Produce the teaching timetable for designated Schools/Institutes, reflecting staff availability and teaching space constraints.
• Coordinate with Timetabling Managers and Registry Services to optimise accommodation use and student experience.
• Develop in-depth knowledge of curriculum structures and timetabling requirements for areas of responsibility.
• Utilise timetabling software (e.g., Scientia or Semestry) and apply analytical/problem-solving skills to resolve conflicts.

Job description

The Timetable Officer has a key role in the production of the teaching timetable for a number of schools at Queen Mary.

Working under the supervision of the Timetabling Managers, Deputy Head of Timetabling and the Head of Timetabling, the post holder will act as key contact within central timetabling for specific designated Schools/Institutes. The role is responsible for the production of the teaching timetable for all taught students within designated Schools/Institutes, ensuring that wherever possible timetables reflect student preferences while making efficient use of the teaching estate and adhering to teaching staff availability information.

The post-holder will develop in-depth knowledge and understanding of curriculum structures and timetabling requirements for the Schools/Institutes that they are responsible for. This, combined with expertise with timetabling software and advanced problem-solving skills will be used to optimise student timetables., Registry Services provides professional support for teaching, learning and research at Queen Mary. The team works closely with the Vice-Principals for Education and Research, providing advice on the effectiveness of Queen Mary's policies and procedures for the management of academic standards and the quality of provision. Within Registry Services, the Central Timetabling team is responsible for delivering the teaching timetable, ensuring that it maximises the use of teaching accommodation and supports an excellent student experience.

You will have experience working in higher education and with office systems, processes, and cross-departmental collaboration. Ideally, you will have experience of university timetabling and software such as Scientia or Semestry.

You will have strong analytical and problem-solving skills and the ability to work effectively both independently and as part of a team. Your interpersonal skills will be excellent, including the ability to influence, negotiate, build relationships and give and receive feedback. You will also have strong organisational skills, with the ability to prioritise a varied workload and manage competing deadlines.

At Queen Mary University of London, we believe that a diversity of ideas helps us achieve the previously unthinkable.

Throughout our history, we've fostered social justice and improved lives through academic excellence. And we continue to live and breathe this spirit today, not because it's simply 'the right thing to do' but for what it helps us achieve and the intellectual brilliance it delivers.

We continue to embrace diversity of thought and opinion in everything we do, in the belief that when views collide, disciplines interact, and perspectives intersect, truly original thought takes form.

We offer competitive salaries, access to a generous pension scheme, 30 days' leave per annum (pro-rata for part-time/fixed-term), a season ticket loan scheme and access to a comprehensive range of personal and professional development opportunities. In addition, we offer a range of work life balance and family friendly, inclusive employment policies, campus facilities and flexible working arrangements.

Queen Mary's commitment to our diverse and inclusive community is embedded in our appointments processes. Reasonable adjustments will be made at each stage of the recruitment process for any candidate with a disability. We are open to considering applications from candidates wishing to work flexibly.

Valuing Diversity & Committed to Equality

Closing Date