Theatre Scheduler

Rest Less; Manchester; Hybrid; GBP 21,000 - 27,000; Full time

Job summary

Manchester University NHS Foundation Trust (MFT) is seeking a Theatre Scheduler to support the theatre scheduling service and pre‑operative team. The role includes booking preoperative appointments, adding patients to the waiting list, and coordinating admissions for elective procedures using the PAS system.

You will input data into ORMIS, maintain confidentiality, and liaise with patients and consultants. The post requires flexibility and collaboration within the team to meet national waiting

Qualifications

• Experience with theatre scheduling would be beneficial.
• Strong data entry and accuracy

Responsibilities

• Support theatre scheduling service to deliver high quality scheduling.
• Add patients to waiting list and arrange admissions using PAS system.
• Input data onto ORMIS per policy and ensure dates are set in advance.
• Escalate issues to line manager promptly.
• Understand and align with RTT and waiting time targets; escalate exceptions.
• Handle complex telephone enquiries about theatre scheduling; escalate when needed.
• Provide team cover and assist in information preparation for appointments.
• Attend meetings with consultants regarding waiting list pressures and theatre access.

Tools

PAS system

ORMIS

Job description

Job summary

To contribute to providing a high quality and efficient surgical scheduling service for patients, and consultant teams across the Royal Manchester Eye Hospital and Withington Cataract Centre. To ensure that patients receive their surgical interventions within appropriate timescales according to their clinical need, national waiting list targets, and Trust priority.

As instructed by the Team Leader, the Theatre Scheduler will support the Theatre Scheduling Team, including the pre op service, and act as a point of contact for patients and colleagues.

Departmental Duties

• Booking of preoperative appointments, when required.
• To ensure that strict confidentiality is maintained in all aspects of the work generated through the office in accordance with Trust Policy.
• Responsible for adherence to Trust policies and maintaining awareness of policy relating to the management of complaints
• Dealing with patient enquiries and complaints, responding within an agreed timescale, and referring the enquiry to the line manager where appropriate
• To work with the multidisciplinary team, ensuring co‑ordination of admissions and effective communication.
• Undertake any training as required to complete the tasks associated with the job role.
• Participate in department development as appropriate and participate in departmental meetings

Main duties of the job

Main Duties and Responsibilities

The following duties to be performed under supervision

• To support the work of the theatre scheduling service to provide a high quality and efficient theatre scheduling service in a timely manner
• To add patients to the waiting list, and arrange admissions for elective procedures appropriately, using the PAS system
• To input onto ORMIS in line with policy and procedure, ensuring data is accurate and available well in advance of surgical dates
• To promptly escalat[e] any issues to line manager
• To understand and work to the Trust policy and national waiting time targets on RTT, planned, and elective waiting times and to escalating exceptions to line manager.
• To assist in dealing with complex telephone enquiries regarding theatre scheduling promptly and efficiently, escalating, and referring on as necessary.
• To provide team cover and support in the preparation of information and appointments as a part of the theatre scheduling and pre op teams
• To attend regular meetings and appointments with consultants concerning their waiting list pressures and theatre access, as required.
• To contribute towards the development of good working practice, according to standard protocols.
• To undergo training, where appropriate
• To work flexibly to ensure that the theatre scheduling team operates effectively.
• Ensure that all health records are appropriately tracked and securely stored whilst in the department, according to Health Records Policy

About us

Join Manchester University NHS Foundation Trust (MFT), the largest provider of specialist services, and our Oxford Road Campus in Manchester, the largest health academic campus in Europe - a great place to shape your career.With a workforce of over 30,000 colleagues, we work together to deliver exceptional care to more than 1 million people every year.Behind every patient cared for are people like you - keeping services running smoothly, supporting clinical teams, and helping create safe, welcoming environments for patients and our people alike.At MFT, we believe in the power of teamwork, respect, and inclusion. Our People Plan reflects our commitment to making MFT a place where everyone feels they belong, where your ideas are heard, and your contribution is truly valued. Join us and work smarter with our digital technology and thrive in a collaborative culture that empowers you to deliver your best to ensure that your work behind the scenes creates seamless, high-quality care and exceptional patient outcomes.Whether you're just starting out or looking to grow, we offer clear pathways for development and a culture that supports your wellbeing, ambition, and success. Everything you do makes a real difference to the lives of others.At MFT, your role matters, your impact is real, and you're part of something bigger from day one.

Job responsibilities

To find out more about the key responsibilities and the specific skills and experience youll need for this role, take a look at the Job Description & Person Specification attachments under theDocuments to downloadheading.

Closing vacancy listings early

We welcome applications from a wide range of backgrounds and experiences.To help us manage applications fairly and give each one the time it deserves, our adverts may close early if we receive a high level of interest. Early applications are therefore encouraged.

Diversity Matters MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignmen,t marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, please contact the manager named below.

Use of Artificial Intelligence (AI) in your application

Here at Manchester University NHS Foundation Trust, were proud to be ALL HERE FOR YOU, for our patients, our communities, and each other.As part of our commitment to fairness, transparency, and personal integrity, we ask all applicants to ensure that their job applications reflect their own experiences, skills, and motivations. While AI tools can support spelling, grammar, or formatting, we expect that the content of your application, especially personal statements and responses to role specific questions is written by you. This helps us get to know the real you and ensures that our recruitment process remains equitable and meaningful for everyone.

Disclosure and Barring Service (DBS) check

As part of our commitment to safeguarding patients and staff, many roles at Manchester University NHS Foundation Trust (MFT) require a Disclosure and Barring Service (DBS) check. This is a standard process across the NHS and helps us ensure a safe environment for everyone.

What is a DBS Check?

A DBS check is a background check that reveals any criminal convictions, cautions, reprimands, or warnings. The level of check required depends on the role:

Standard DBS: Checks for spent and unspent convictions, cautions, reprimands, and final warnings.

Enhanced DBS: Includes the above, plus any additional information held by local police thats considered relevant to the role.

Enhanced with BarredLists: Includes all of the above, plus checks against the childrens and/or adults barred lists.

Who Needs a DBS Check

Most roles involving direct patient contact, working with children or vulnerable adults, or access to sensitive information will require a DBS check. The job advert and recruitment team will let you know if this applies to your role.

The Costs for a DBS

At Manchester University NHS Foundation Trust (MFT), roles that require a DBS check are subject to a cost recovery policy. This means that the cost of submitting and processing a DBS application if you are successful and join us, will be deducted from your salary within the first three months of employment. If, however, you withdraw from a conditional offer after the DBS process has begun, you will still be liable for the cost incurred.

For more information about the cost of the various types of DBS, please visit: https://www.gov.uk/government/news/dbs-fees-are-changing-in-december

DBS Update Service

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