Theatre administrator

Oxford University Hospitals NHS Foundation Trust; Oxford; Hybrid; GBP 28,000 - 31,000; Full time

Job summary

Oxford University Hospitals NHS Foundation Trust in Oxford is seeking an organised and professional administrator to support the day-to-day operation of the Surgical Elective Centre (SEC) and Theatre Directorate. The post holder will provide efficient administrative support and help ensure the smooth running of theatre services.

You will coordinate admissions and discharges, assist patient pathways through theatres, and work with clinical teams to maintain accurate records and responsive,

Qualifications

• We are seeking an organised and professional administrator to support the day-to-day operation of the Surgical Elective Centre (SEC) and Theatre Directorate.
• Provide efficient administrative support to ensure the smooth running of theatre services.
• Coordinate patient admissions and discharges within the SEC and work with clinical teams.

Responsibilities

• Support the Theatre Matron and Senior Management Team with admin tasks.
• Oversee day-to-day administration of the SEC patient admission and discharge area.
• Facilitate patient flow through theatres and maintain accurate records.

Skills

Organised

Administrative experience

Communication skills

Job description

Main area Theatres Grade NHS AfC: Band 4 Contract Permanent Hours Full time - 37.5 hours per week (Flexible to meet the service needs) Job ref 321-TP-8195787-B4

Site Surgical Elective Center Operating Theaters, John Radcliffe site Town Oxford Salary £28,392 - £31,157 pro rata per annum Salary period Yearly Closing 04/09/2026 23:59

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.

The Trust comprises of four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call thisDelivering Compassionate Excellenceand its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.

Many of our recruitment programmes useValue Based Interviewingto identify those who have the skills we seek, who share our values and who are able to deliver compassionate excellence from the outset. We know that this makes a significant difference to your job satisfaction and above all the outcomes and experience of our patients and their families. For more information about our Values and Value Based Interviewing please visitwww.ouh.nhs.uk/about/vision-and-values

Job overview

We are seeking an organised and professional administrator to support the day-to-day operation of the Surgical Elective Centre (SEC) and Theatre Directorate. Working closely with the Theatre Matron, Deputy Matrons and Band 7 Senior Management Team, the post holder will provide efficient and effective administrative support, helping to ensure the smooth running of theatre services and associated directorate activities.

As part of the Theatres Administration Team, you will play a key role in supporting patient admissions and discharges within the SEC, contributing to a positive patient experience, and supporting the effective flow of patients through theatre services. This is a varied role that requires excellent organisational skills, attention to detail and the ability to work collaboratively with a wide range of clinical and administrative colleagues in a busy healthcare environment.

Main duties of the job

The post holder will provide administrative support to the Theatre Matron, Theatre Deputy Matrons and Band 7 Senior Management Team, contributing to the efficient operation of theatre services and other areas of the Directorate as required.

Working as part of the Theatres Administration Team, you will support the smooth running of the Directorate by coordinating a range of administrative processes and ensuring that information is managed accurately and effectively. A key element of the role will be overseeing the day-to-day administration of the Surgical Elective Centre patient admission and discharge area, helping to ensure patients are admitted, transferred, and discharged in a timely and efficient manner.

You will work closely with clinical teams and other colleagues across the Directorate to support the patient pathway through theatres, ensuring that administrative processes facilitate the safe and effective delivery of care. The role will involve acting as a central point of contact for patients, staff, and visitors, responding to enquiries professionally and maintaining a welcoming and organised environment.

The successful candidate will contribute to maintaining high standards of administrative support, ensuring records are accurate, procedures are followed and services are delivered in a responsive and efficient manner to support both patients and clinical teams.

Working for our organisation

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence, and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel .

In 2023NHS England launched its first sexual safety charter, and our Trust proudly signed it. We pledge zero tolerance for inappropriate sexual behaviour and commit to the ten core principles Oxford University Hospitals promotes a safe, respectful hiring environment. If you want to make a difference with us, come and join our team. Together, we will uphold the highest standards of care and professionalism.

Detailed job description and main responsibilities

The post holder will provide administrative, operational planning support to the Theatres, whilst managing SEC theatre admission and discharge area. There is an expectation that the post holder will work flexibly where needed to cover all 3 NOTSSCaN theatres on the JR site.

Please see job description for further details

Person specification

INTERVIEW AND APPLICATION FORM

Sexual Safety Charter : In 2023NHS England launched its first sexual safety charter, and our Trust proudly signed it. We pledge zero tolerance for inappropriate sexual behaviour and commit totheten core principles

Oxford University Hospitals promotes a safe, respectful hiring environment.

If you want to make a difference with us, come and join our team. Together, we will uphold the highest standards of care and professionalism.

Vacancy Closures: Please note, this vacancy may close early if a high volume of applications are received.

Visa and Immigration: Oxford University Hospitals NHS Foundation Trust is able to offer Certificates of Sponsorship for all eligible roles for a Skilled Worker Visa without exception, provided the role meets the minimum salary and skill level criteria set by the Home Office (UKVI). All eligible candidates will be considered with equal consideration at all stages of the application and recruitment process.Skilled worker: Health and Care Visa | NHS Employers /Work in the UK - GOV.UK

COVID-19: The COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course our patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not a condition of employment, we do encourage our staff to get vaccinated. If you are unvaccinated there is helpful advice and information at Oxfordshire County Council Website where you can also find out more about how to access vaccination.

Probation Period: This post is subject to a 6 month probationary period. If you currently hold a contract of employment with the Oxford University Hospitals, this will not apply. This statement does not apply to Medical staff or Executive Appointments.

Referencing: When providing employment reference details please provide correct work related email addresses so references can be sought promptly when we are looking to progress your application. Your first referee will need to be your line manager, supervisor or clinical lead from your current or most recent post or place of study. Please note that if you have previously worked for the Trust we will require a reference from your last Manager, this information is essential if your offer of employment is to be confirmed.

To note: Applicants must write their own applications. If AI tools are used, the application may be rejected as this document is crucial for assessment. This does not prevent you from seeking support via AI with applications for the purposes of any disability and/or long-term health conditions.

When using AI to help write your application, it is important to personalise it, especially your supporting statement. While AI can simplify the process, it will not fully understand the job's requirements and/or be able to showcase your skills, knowledge, and experience. Write your statement to show why you are interested in the role and how you would be a valued member of the team/OUH employee.

No unsolicited recruitment agency telephone calls or emails.

Employer certification / accreditation badges

This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.

Application numbers

Please note that this job advertisement will close automatically once the application limit is reached, regardless of whether this occurs before the advertised closing date.

Band 5 Nurse and Band 2 Healthcare Support Worker recruitment is centralised, meaning when you apply you will be considered for a number of roles across the Trust. If you have any questions please email:[e-mail] .

Vacancies with our PFI partners

Domestic / catering / portering services at the John Radcliffe Hospital are provided by Mitie.

Domestic / catering / portering / maintenance engineer services at the Churchill Hospital and Nuffield Orthopaedic Centre are provided by G4S.

Maintenance engineer services at the John Radcliffe Hospital are provided by Equans.

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