Theatre Administrator

NHS National Services Scotland; Melrose; On-site; GBP 21,000 - 25,000; Full time

Job summary

NHS National Services Scotland is seeking an organised administrator to join the Theatre team. The role requires strong attention to detail and the ability to use a range of IT systems to support clinical staff and maintain accurate records.

This position involves providing administrative support, updating digital theatre systems, assisting with stock management and audits, and liaising with procurement and other departments to ensure timely service delivery.

Qualifications

• Strong organisational skills and excellent attention to detail.
• Experience using a range of IT systems to support theatre and administrative functions.
• Ability to manage competing priorities and communicate effectively with a multidisciplinary team.

Responsibilities

• Providing administrative support to the Theatre team and clinical staff.
• Maintaining and updating digital theatre systems and records.
• Supporting stock management, inventory control, and ordering processes.
• Assisting with data entry, reporting, and departmental audits.
• Liaising with suppliers, procurement teams, and other departments to support service delivery.

Job description

** PLEASE NOTE THIS IS AN INTERNAL VACANCY ONLY OPEN TO CURRENT NHS SCOTLAND STAFF **

OUR VALUES IN ACTION

Compassion Kindness Integrity Teamwork Excellence

We are looking for an individual with strong organisational skills, excellent attention to detail, and experience using a range of IT systems to join our team. The ability to manage competing priorities, communicate effectively with a multidisciplinary team, and work independently in a fast-paced environment is essential.

Duties will include:

• Providing administrative support to the Theatre team and clinical staff.
• Maintaining and updating digital theatre systems and records.
• Supporting stock management, inventory control, and ordering processes.
• Assisting with data entry, reporting, and departmental audits.
• Liaising with suppliers, procurement teams, and other departments to support service delivery.

This is an excellent opportunity for someone who enjoys working in a varied role and wants to make a direct contribution to the delivery of safe and effective patient care within a dynamic theatre environment.

Whether you’re early in your career or looking to take the next step into a more senior role, NHS Borders offers a supportive environment where you can grow, influence change, and make a real impact.

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service.

As part of the pre-employment checks for a preferred candidate, NHS Scotland will check your entitlement to work in the UK. It can be evidenced through a number of routes including specific types of visa as well as EU settled and pre-settled status. To find out more about these routes of permission, please refer to the GOV.UK website here.

For specific types of post, if you do not have the necessary eligibility to work in the UK, it might be possible (though not guaranteed) to secure sponsorship via a UK Skilled Worker/Health & Care Worker Visa. However, this is only possible if the employer is a licenced Sponsor, and if the post does not fall below the current minimum salary threshold or ‘going rate’. Further information on these criteria can be found here.

It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form

***PLEASE NOTE: We cannot accept late applications so please ensure your application is submitted early***

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

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