Theatre admin assistant

University Hospital Southampton NHS FT; Southampton; Hybrid; GBP 20,000 - 25,000; Full time

Job summary

A leading healthcare institution in Southampton is looking for an enthusiastic Admin Assistant to provide comprehensive administration services within the Theatre admin team. The ideal candidate will have a good standard of education and experience in customer service. This role offers excellent development opportunities, a minimum of 35 days paid holiday, and flexible working options may be available.

Benefits

NHS discounts

Minimum of 35 days paid holiday

Generous pension scheme

Qualifications

• Experience of working in a customer led environment.
• Competent in the use of Microsoft Office packages.
• Evidence of computer literacy.

Responsibilities

• Undertake all reception duties including answering telephones.
• Input data into the trust systems including eRostering.
• Help maintain departmental records including annual leave.
• Distribute theatre operating lists and prepare paperwork.

Skills

Communication

Customer service

General IT skills

Microsoft Office skills

Time management

Teamwork

Multitasking

Prioritisation

Admin and clerical skills

Ability to learn and assimilate information quickly

Education

Good standard of education with literacy and numeracy skills to GCSE pass level 4-9

NVQ 2 diploma or equivalent experience

Tools

Microsoft Office

Job description

Job Overview

University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.

Please see below for detailed job description of the role.

Main duties of the job

An exciting opportunity has arisen within the Theatre admin team for a admin assistant. The post holder will provide comprehensive administration services as part of a small team of assistants. We are looking for someone enthusiastic and excited to take on a new challenge. In return, this post offers excellent development opportunities.

Working for our organisation

As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to.

All non-clinical roles may involve a mixture of on site and remote working, Specific details and flexible working options can be discussed as part of the interview process. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday pro rata, and we offer a generous pension scheme.

Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.

Detailed Job Description And Main Responsibilities

To undertake all reception duties including, answering telephones, answering bleeps for surgeons, taking and relaying messages for theatre and medical personnel within the department. Inputting data into the trust systems including eRostering and eCamis.

Distribute the theatre operating lists within the department and prepare relevant paperwork ready for use by theatre/patient reception personnel, and ensuring eCamis is updated to reflect list running.

Typing and photocopying documents for various members of the theatre team including helping to support the department’s matrons, education team, operational managers, and information analyst.

Help maintain departmental records including annual leave, sickness and study leave records.

Requisitioning stationery for the department.

Any further duties required by the theatre management team.

Shift patterns 07:30-18:00 3 days a week Monday-Friday.

Person specification

Qualifications, Knowledge And Experience

Essential criteria

• Good standard of education with literacy and numeracy skills to GCSE pass level 4-9 or equivalent standard
• NVQ 2 diploma or equivalent experience
• Experience of working in a customer led environment
• Competent in the use of Microsoft Office packages
• Evidence of computer literacy

Desirable criteria

• Courses/further study attended to demonstrate evidence of personal development
• Proficient in the use of hospital computerised patient systems
• Call handling experience
• Experience of working shifts

Skills and competencies

Essential criteria

• Ability to learn and assimilate information quickly
• Admin and clerical skills
• Communication
• Customer service
• General IT skills
• Microsoft Office skills
• Multitasking
• Prioritisation
• Teamwork
• Time management

Trust Value

Essential criteria

• Patients First
• Always Improving
• Working Together