TES Administrative Support Assistant, Southeastern Center of Robotics Education (SCORE)

Auburn University; Birmingham; On-site; GBP 40,000 - 60,000; Part time

Job summary

An established industry player is seeking a TES Administrative Support Assistant to join their dynamic team. This role involves providing essential administrative support to the Southeastern Center of Robotics Education, assisting with office functions, and managing logistics for educational events. The ideal candidate will possess strong organizational skills and be proficient in standard office software. This is a fantastic opportunity to contribute to a project aimed at enhancing computer science education for elementary schools. If you are passionate about education and enjoy a collaborative environment, this position is perfect for you.

Qualifications

• Excellent organizational skills and effective communication are essential.
• Proficiency in standard office software is required.

Responsibilities

• Assist with office functions and logistics for events and teacher training.
• Process financial statements and maintain equipment databases.

Skills

Organizational Skills

Verbal Communication

Written Communication

Customer Service

Education

High School Diploma or Equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

TES Administrative Support Assistant, Southeastern Center of Robotics Education (SCORE)

Position Title: TES Administrative Support Assistant, Southeastern Center of Robotics Education (SCORE)

Estimated Hours Per Week: 20-30

Anticipated Length of Assignment: 12 months

Job Summary: Assists SCORE staff with office functions and duties related to implementing a project on computer science for elementary schools funded by the AL State Department of Education.

Essential Functions:

• Receives and routes telephone calls and visitors; provides and gathers information.
• Operates standard office equipment such as personal computers, copiers, etc.
• Orders office supplies and educational equipment for SCORE programs and teacher training activities; maintains database of equipment.
• Processes and prepares forms such as work orders, purchase orders, and personnel documents.
• Calculates, posts, and verifies standard financial statements, reports, contracts, budgets, and vouchers, as well as collecting and depositing cash, checks, and other negotiable instruments.
• Processes and tracks stipend payments to teachers and sub pay to schools.
• Oversees and organizes event logistics that may include reserving space, managing program registrations, communicating event specifics with participants, campus event approval, program guides, securing vendor rentals, audiovisual needs, and event security.
• Oversees support activities for events and teacher trainings such as set-up, catering, cleaning, breakdown, etc. ensuring the event operates without disruption.
• May schedule appointments, maintain calendar, arrange travel plans, and provide similar secretarial/administrative assistance for the unit.
• May assist in setting up/coordinating special events such as orientations, workshops, conferences, robotics tournaments, etc.
• May be responsible for monitoring the conditions of facility(ies) to ensure janitorial and other maintenance is performed as necessary.
• May be responsible for assisting in marketing and communication efforts.

Physical Requirements/ ADA: Periodically involves lifting, bending or other physical exertion. Job frequently requires standing, walking, reaching, talking, hearing, handling objects with hands, and lifting to 25 pounds.

Minimum Qualifications:

• High school diploma or equivalent.
• Ideal candidate will have excellent organizational skills, good verbal and written communication skills, and interface well with the public.
• Should be proficient with standard office computer software such as Word, Excel, PowerPoint, etc.

Desired Qualifications:

• Experience working with K-12 students or teachers in formal or informal education environments is preferred.
• Experience with planning events is preferred.

Salary Range: $15.00-$25.00/hour

Work Hours: 7:45a.m.-4:45p.m. (hours may vary)

City position is located in: Auburn

State position is located: Alabama

Posting Date: 04/14/2025

Equal Opportunity Compliance Statement: It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. The Office of Equal Opportunity Compliance (EOC) strives to ensure an inclusive and equitable working, living, and learning environment for members of the Auburn University community. Please visit their website to learn more.

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