Tendering Specialist (Hybrid/remote)

Hitachi Vantara Corporation; London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A global technology firm is looking for a Tendering Specialist to support the tendering process for software opportunities. This hybrid remote role involves collaborating with Sales Managers and stakeholders to deliver compliant bids. The ideal candidate has 2+ years of experience in a similar role, exceptional communication skills, and is proficient in Microsoft Office tools. Join our team and thrive in a dynamic environment with competitive benefits.

Benefits

Competitive benefits

Support for personal development

Wellbeing initiatives

Qualifications

• Minimum of two years in a similar role, ideally with software-related tenders.
• Exceptional written and verbal communication skills in English.
• Confident in influencing and challenging stakeholders.

Responsibilities

• Evaluate tender documentation to identify requirements and risks.
• Coordinate stakeholder involvement in bid documents.
• Manage the input from various stakeholders to produce bids.

Skills

Bilingual Communication

Stakeholder Coordination

Bid Management

Remote Work Proficiency

Technology-Proficient

Organized and Detail-Oriented

Tools

Microsoft Office

AI-powered productivity tools

Job description

Description

Position: Tendering Specialist (Hybrid/remote)

Location: Warsaw

The Opportunity

We are currently seeking an experienced Tendering Specialist to join our team and support a variety of software opportunities within our asset management portfolio. The role is based in one of ESS’s European offices, with a preference for a hybrid remote/office working arrangement. However, for the right candidate, remote work from a location within a compatible time zone may be considered.

Your Role

As a Tendering Specialist, reporting to the Tendering Manager – Europe, you will be a vital part of our dynamic and enthusiastic team. You will collaborate closely with Sales Account Managers and other key stakeholders to support the entire tendering process, from receipt to the delivery of high-quality, compliant, and commercially sound bids.

How you’ll make an impact:

• Evaluate Tender Documentation: Quickly and accurately identify key requirements, deliverables, deadlines, and actions. Provide feedback on bid requirements and potential risks (legal, commercial, etc.) to stakeholders.
• Stakeholder Coordination: Ensure all key stakeholders have access to bid documents. Organize and run calls (e.g., tender kick-off and status calls) with different stakeholders, including senior management.
• Bid Management: Coordinate, collate, check, and edit bid input from various stakeholders. Ensure all necessary product, services, and pricing information is included in the final offer, adhering to established processes and branding guidelines.
• Risk Monitoring: Use established risk management tools to monitor and mitigate risks throughout the bid process.
• Support Complex Bids: Assist the Tendering Manager and team in handling complex bids and maintaining our tender content-management system.

Your background:

• Experienced: Minimum of two years in a similar role, ideally involving software-related tenders. Additional experience in project management or contract administration is a strong advantage.
• Remote Work Proficiency: Demonstrated ability to work effectively in a remote environment, including managing and collaborating with virtual teams across multiple locations.
• Bilingual Communication: Exceptional written and verbal communication skills in English are essential. Proficiency in one or more additional major European languages is a significant asset.
• Strong Communicator: Confident in influencing and constructively challenging bid team members and senior stakeholders. Skilled in negotiation and collaboration with geographically dispersed teams.
• Technology-Proficient: Highly proficient in Microsoft Office tools (Word, Excel, PowerPoint, OneNote, SharePoint, Teams). Familiarity with AI-powered productivity tools is a plus.
• Organized and Detail-Oriented: Excellent organizational, coordination, and process management skills. Able to manage multiple priorities simultaneously while maintaining a strong focus on accuracy and deadlines.
• Professional Under Pressure: Maintains composure and professionalism in high-pressure situations. Brings a mature, team-oriented mindset to virtual collaboration.
• Flexible and Globally Aware: Understands the global nature of our business and is available for communication across different time zones as needed.

More about us:

We pride ourselves on offering a holistic range of competitive benefits to support your financial, physical and mental wellbeing and personal development. We want you to truly thrive with us, in work and out.

We can provide more information during the recruitment process.

Disability accommodation: Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing the general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.