Tender Specialist

BYD Europe; Rectory Hartlands; On-site; GBP 42,000 - 64,000; Full time

Benefits offered by this job

Remuneration based on performance

Pension plan

25 days holidays

On-site parking

Commute allowance

Private healthcare

Car scheme

Team building events

Job summary

BYD Europe is seeking a Tender Specialist - Commercial Vehicle to join our team in the London area. The role focuses on supporting the Sales Manager with tendering activities for Commercial Vehicles, including collecting information, reviewing requirements and coordinating with multiple departments to deliver compliant bids.

The ideal candidate has 2–3 years in tendering or sales, is proficient in MS Office, and can manage deadlines while maintaining strong client relationships.

Qualifications

• Minimum 2-3 years’ work experience in Commercial/Tendering/Sales role, ideally in bus and coach industry.
• Experience with tendering processes, bid submissions and contract terms is preferred.
• Strong written and verbal English communication skills.

Responsibilities

• Support the Sales Manager in tendering activities.
• Collect tender information, review requirements, assess risks and clarify ambiguities.
• Participate in pre-bid meetings and post-tender negotiations.
• Compile high-quality responses for bid submission within required timescales.
• Coordinate with finance, technical and legal for tender inputs.
• Lead tender meetings, Q&A sessions and document meeting minutes.
• Maintain tender relationships with clients and industry partners.
• Develop and update tender resources and library.

Skills

Tendering

Sales support

Procurement processes

Contract terms

MS Office

Education

Bachelor's degree

Tools

MS Office

Job description

About the role:

We are looking for a Tender Specialist - Commercial Vehicle to work in our team based in Hounslow, London area. The role is responsible for supporting the Sales Manager in tendering activities for Commercial Vehicles.

Working location: Fully Office-based, Hounslow, London / Reading

Main Tasks and responsibilities:

• Support the Sales Manager in tendering activities;




• Collect tender information via various channels, review tender requirements, assessing risks, identifying key deliverables, and clarifying ambiguities.




• Participate in pre-bid meetings and post-tender negotiations;




• Compile high-quality responses for bid submission within required timescales, working closely with the Business Development Manager;




• Coordinate with internal departments, including, finance, technical, and legal, to collect required documentation and input for tenders;.




• Lead tender meetings/presentations/Q&A sessions, compiling meeting minutes and monitoring follow-up actions;




• Build and maintain effective relationships with clients and industry partners during the bidding process;




• Coordinate tender documentation and provide constructive feedback on inputs received to maximise our success;




• Develop and update the library of tender resources/materials;




• Ensure all processes are followed and necessary documents completed/updated/filed in the database;




• Maintain a tracker for all open tenders and updating outcomes for audit and reporting purposes;




• Carry out post-tender reviews/analysis and following up on feedback received to drive improvements for future submissions;




• Engage regularly in market research to understand competitor landscape;




• Adhere to all company policies, procedures and business ethics codes;




• Other related activities and contingent assignments;




• Report to Sales Manager.

Ideal candidate profile:

• Minimum 2-3 years’ work experience in Commercial/ Tendering/Sales role, ideally in bus and coach industry;




• Bachelor's degree and above preferred;




• Strong knowledge of procurement/tender processes and contract terms;




• Thorough understanding of ESG;




• Technical understanding about electric vehicles and/or buses would be advantageous;




• Good command of English is essential, excellent written and verbal communication skills;




• Confident communicator;




• Excellent time management, organisational and analytical skills;




• Ability to cope with tight deadlines and to manage multiple tenders simultaneously;




• Keen attention to detail;




• Effective project management and negotiation capabilities;




• Adept at interpreting large volumes of information and summarising key points;




• Good interpersonal skills, strong team collaboration and relationship-building skills, both internally and externally;




• Proactive, ability to work independently and resourceful;




• Computer proficient, especially in the use of MS Office.

Benefits

• Performance and experience-based competitive remuneration;




• Scottish Widow workplace pension;




• 25 days paid holidays + public holidays;




• On-site free parking;




• Commute allowance;




• Private healthcare;




• Car sacrifice scheme;




• Department & company wide teambuilding events;

Our Purpose is to build a zero-emission future that reconnects humanity with nature and a World of clean air. We are looking for talent that connects with this mission and want to create positive impact by joining a diverse and dynamic team