Tender and Contract Specialist

Thermo Fisher Scientific Inc.; Loughborough; On-site; GBP 30,000 - 45,000; Full time

Job summary

Join a leading company as a Tender and Contract Specialist for the UK and Ireland. In this role, you'll manage tender documentation, coordinate activities across functions, and play a crucial role in ensuring compliance and customer satisfaction. Ideal candidates are organized, communicative, and proficient with project management tools.

Qualifications

• Experience in Administration of Tenders or Contract Management is essential.
• Fluent in English (C1 or above); additional EU language will be a plus.
• Ability to travel, not to exceed 15%.

Responsibilities

• Track and manage documentation within customer-specific portals.
• Collaborate with sales teams on the opportunity pipeline.
• Lead project debriefings and analyze issues for continuous improvement.

Skills

Organizational skills

Communication skills

Teamwork

Attention to detail

Project management

Education

Bachelor’s degree or equivalent work experience

Tools

Excel

Data manipulation tools

Web platforms

Job description

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

Why join us ?

Are you ready for an outstanding and exciting challenge? Join Fisher Scientific as a Tender and Contract Specialist for UK and Ireland.

You will be responsible for effective end-to-end administration of designated Tenders / Request for Proposal (RFP’s) or Request for Information (RFI's). You will prepare all relevant tender documents by verifying the administrative and technical requirements and ensuring written formal tender proposal response.

As Tender and Contract Specialist you ensure the coordination of activities with internal functions and support the local sales teams in the execution of all activities related to tenders and contracts with public and private entities, in compliance with the law and procedures of the company.

We are seeking a motivated individual who is committed to flawless project execution and dedicated to driving our mission forward.

Key Responsibilities

As a Tender and Contract Specialist, your responsibilities will include :

• Efficiently track, download, and upload files within customer-specific portals to ensure seamless documentation management.
• Collaborate with the sales team to prioritize the opportunity pipeline.
• Use all available tools, templates and processes for Tender project management.
• Conduct the “first-pass” of each proposal and questionnaire utilizing all knowledge bases to develop business compliant responses.
• Collaborate with cross-functional teams to ensure alignment and meet both internal and external customer timelines and expectations, building positive relationships with Key Business Partners.
• Coordinate activities between all functions throughout the duration project.
• Ensure compliance with legal and customer requirements for tender submission.
• Lead project debriefings, analyzing any issues or problems that occurred during the project and applying lessons learned to the next proposal.
• Ensure tracking of opportunities and live tenders to report and improve win rates.
• Complete the electronic archiving of documents in accordance with established criteria.
• Co-ordinate the Implementation of awarded contracts to secure orders and to drive customer satisfaction
• Bring forward ideas and solutions for continuous improvement via active participation in team calls.
• Deliver process training and provide regular updates.
• Proactively assist the Sales Teams in managing and renewing tenders to ensure continued business success.

Requirements

To be successful in this role, you should have :

• Bachelor’s degree or equivalent work experience
• Experience in Administration of Tenders, Contract Management or Customer Service
• Experience in working in a cross-functional environment
• Outstanding organizational skills and able to lead a project with a given plan.
• Well-structured, self-directed, persistent and goals oriented.
• Excellent written and verbal communication skills, with keen attention to detail.
• Proficiency in Excel, data manipulation tools and usage of web platforms.
• Excellent communication and interpersonal abilities to work in a Team Environment
• Fluent in English (C1 or above) ; additional EU language will be a plus
• Ability to travel, not to exceed 15%

At Thermo Fisher Scientific, each of our 70,000 extraordinary minds has a unique story. Contribute to our mission—enabling our customers to make the world healthier, cleaner, and safer.

Apply today at http://jobs.thermofisher.com