Temporary School Secretary and Clubs Coordinator

RGS Guildford; Guildford; On-site; GBP 24,000 - 30,000; Full time

Job summary

A local educational institution is seeking a School Secretary and Clubs Coordinator for a temporary full-time position. The ideal candidate will have experience in a school office environment, excellent organisational and communication skills, and the ability to manage multiple tasks under pressure. Responsibilities include maintaining the school register, welcoming visitors, managing communications, and supporting the school's co-curricular activities. A commitment to safeguarding children's welfare is paramount.

Qualifications

• Previous experience in a school office is essential.
• Must be friendly and approachable.
• Ability to work well in a busy environment.

Responsibilities

• Ensure school register completion and compliance.
• Provide a warm welcome to parents and visitors.
• Answer calls and manage office communications.
• Assist with financial tasks and stationery management.
• Provide first aid when necessary.
• Manage co-curricular clubs' system.

Skills

Organisational skills

Communication skills

Teamwork

Calm under pressure

Job description

Do you have previous experience working in a busy school office? Are you highly organised and calm under pressure? Are you someone who is friendly, approachable and works well in a small team? We are looking for a School Secretary and Clubs Coordinator on a temporary basis to join the busy front office at RGS Prep. This is a full time position working 08:00 to 16:30. Please note: experience working in a similar role within a school is essential.

Responsibilities

• Ensure that the school register is complete morning and afternoon in accordance with School Attendance (Pupil Registration) Regulations 2024.
• Provide a warm and friendly welcome to parents and visitors, ensure they are signed in/out, and accompanied, in compliance with the school's safeguarding policy.
• Answer telephone calls, pass on messages, find and provide answers to questions.
• Manage the office email inbox, forward parent messages to relevant members of staff and reply as required.
• Provide secretarial support to teaching staff as required.
• Add calendar entries to online calendar platform under direction of Deputy Head.
• Financial tasks including: ordering stationery and other supplies; booking training courses; processing of invoices; monthly credit card reconciliation; be responsible for stationery budget.
• Log deliveries received from suppliers and arrange for distribution to final location.
• Provide first aid to pupils and staff when the first aid lead is not available.
• Manage the school's co-curricular clubs' system and liaise with club providers.

Safeguarding

RGS Prep has a responsibility for and commitment to safeguarding and promoting the welfare of children. The person appointed to this post will be required to apply for an enhanced Disclosure Certificate from the DBS.