TEMPORARY ROLE ongoing – Project Administrator

Absolutely Recruitment; Twickenham; On-site; GBP 24,000 - 26,000; Full time

Job summary

A leading company in Twickenham is seeking a full-time office-based administrative professional. This varied role includes complex clerical tasks and responsibilities such as managing supplies, handling reports, and preparing for client meetings. Ideal candidates will possess strong office knowledge, excellent communication skills, and proficiency in MS Office.

Qualifications

• Good knowledge of office practices and procedures.
• Ability to communicate well, orally and in writing.
• Ability to use Microsoft Office applications on PC.

Responsibilities

• Ordering office supplies and stationery.
• Typing and preparing reports for Project Managers.
• Handling timesheets and invoicing.

Skills

Office practices and procedures

Business correspondence

Record-keeping systems

Excellent English grammar

Telephone manner

Microsoft Office

Job description

Salary £24 – 26K per annum pro rata *

Full time office-based role

Based Twickenham

Hours: Monday – Friday 9am-5pm *flexibility on hours will be required

This an interesting and varied role incorporating a broad range of complex clerical and administrative tasks.

Key responsibilities:

• Ordering of office stationery and office supplies for project usage.
• Typing and preparation of reports as requested by Project Managers, project staff and/or Consultants.
• Maintenance of contract files and updating of library and report lists.
• Handling timesheets, authorisation, coding for invoicing and filing.
• Formatting of electronic documents
• Project document control activities
• Printing and binding reports
• Preparation for Client meetings including room preparation, arranging taxis, ordering lunch, beverage preparation, etc.
• Work within a well organised and structured company environment as specified in ISO 9001:2008 – Quality Management Systems and BS EN ISO 14001:2004 – Environmental Management Systems.
• Adheres to quality and environmental requirements.

Person specification:

You will possess good Knowledge of office practices and procedures, business correspondence, record-keeping systems, office equipment, excellent English grammar, including usage and composition and possess an excellent telephone manner.

• Ability to perform filing, record-keeping, and other related clerical tasks.
• Ability to exercise judgement and tact in dealing with the public, clients and other employees.
• Ability to communicate well, orally and in writing.
• Ability to work under minimal supervision and prioritise work.
• Ability to identify and correct errors in English usage, sentence structure and punctuation, perform basic arithmetic calculations.
• Ability to type correspondence, take minutes and other documents in a variety of formats on a PC from clear copy or rough drafts at a speed necessary for successful job performance.
• Ability to use Microsoft Office suite of applications on PC.
• Ability to operate assigned equipment.
• Ability to make decisions.