Temporary Part-Time Office Assistant

Looking for a part-time office assistant to join my client's office in the heart of Egham.

Will be working 20 hours a week - 5 days a week 10AM-2PM

Client Details

A large, well-known company based in Egham.

Description

• Oversee the general upkeep and organization of the office environment.
• Manage office supplies, ensuring inventory levels are maintained and orders are placed as needed.
• Coordinate with vendors and service providers for office maintenance and supplies.
• Supervise and support administrative staff, ensuring efficient workflow and productivity.
• Act as the first point of contact for office-related inquiries and issues.
• Key Holder
• Meet and greet for visitors and meeting room set up
• Handling incoming and outgoing mail, including postage
• Working with the finance team regarding invoicing
• Health and Safety Awareness - reporting on relevant issues to maintenance and senior management as necessary
• Watering plants - where applicable
• Liaise with Marketing team
• Manage incoming calls to the office
• Manage security access to the office and records
• Onboarding new starters
• Inducting key holders and liaising with HR
• Liaising with contractors - usually via internal Maintenance
• Maintenance of Office Coffee machines
• Process expense reports and assist with budget tracking.
• Maintain and update office records, systems, and databases.
• Organize team events and other company activities.

Profile

• Proven experience as an Office Manager or similar role.
• Excellent organizational and time-management skills.
• Strong verbal and written communication abilities.
• Proficiency in IT tools/software, e.g., Microsoft Office, Google Workspace
• Ability to multitask and prioritise under pressure.
• Discretion, professionalism, and attention to detail.
• Ability to work with all levels of staff within the organisation.
• Ability to be flexible, understanding that sometimes requirements can change.
• Proactive manner, ability to use own initiative, and willingness to accept responsibility.

Job Offer

• Monday to Friday
• 20 hours per week
• Immediate start