Temporary Part-time Clerical Assistant (FSLT00684)

Fife Sports and Leisure Trust; Dunfermline; On-site; GBP 23,000 - 25,000; Part time

Job summary

A reputable organization seeks a part-time clerical administrator for a temporary role lasting up to 6 months. The successful candidate will assist in various office tasks, including financial reports, data management, and responding to inquiries. Ideal applicants will have relevant qualifications and experience in administrative functions.

Qualifications

• Experience in clerical roles involving documentation processing.
• Self-motivated with good communication skills.
• Financial and administrative experience in data gathering and analysis.

Responsibilities

• Assist with bank account reconciliation and transaction monitoring.
• Support recruitment and payroll processes.
• Maintain inventory records and financial documentation.

Skills

Communication

Time Management

Organizational Skills

Education

4 National 5s or equivalent

Tools

Microsoft Office

Job description

Location: Music Institute East Port Dunfermline, KY12 7JA

Salary: £23,783 - £24,890 per year pro rata

Contract Type: Temporary

Position Type: Part Time

Hours: 32 hours per week

Job Description

Contract Type: Temporary for a period of up to 6 months

Closing Date: Tuesday 22nd July 2025

Interview Date: Wednesday 6th August 2025

You will be responsible as part of a team for clerical office practices and procedures.

Requirements

4 National 5s or equivalent, including English and numeracy subjects.

Before confirming appointment, you will be required to obtain a Level 1 Disclosure from Disclosure Scotland.

Responsibilities

Assist with: bank account reconciliation, transaction monitoring, fund movement, and report preparation.

Assist with: financial analysis, input/output, and report preparation. Assist with: complaints system processing and responses.

Assist with: use of Oracle for processing invoices and raising debtor accounts through Ash.

Assist with: quarterly VAT return completion for HMRC.

Assist with: recruitment and payroll processes. Check and record incident report forms.

Assist with: research for management to prepare reports, procedures, and policies.

Assist with: development and maintenance of systems and procedures for Freedom of Information, data protection, and insurance claims, including compliance, inquiry responses, and training.

Assist with: inventory record maintenance.

Assist with: development and maintenance of financial and documentation systems and procedures.

Assist with: development and maintenance of concession scheme records and databases, PRS and PPL returns.

The Individual

Ability to work in a team environment.

Self-motivated with good communication skills for dealing with staff and public inquiries.

Flexible approach to work priorities.

Experience in clerical roles involving documentation processing.

Financial and administrative experience in data gathering and analysis.

Proficiency in Microsoft Office, especially word processing and spreadsheets.

Ability to present issues clearly and multitask effectively.

Excellent time management and organizational skills.