Temporary Office Manager

KMK Recruitment Limited; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading media agency in London is seeking a Temporary Office Manager to ensure a smooth operation of their office. The role includes managing maintenance, overseeing health and safety protocols, and coordinating with service providers. Suitable candidates should be organized, calm under pressure, and thrive in creative environments. This is a full-time role offering a chance to work in an exciting atmosphere until the end of January.

Qualifications

• Proven experience in office management.
• Ability to handle maintenance and health & safety protocols.
• Strong organizational skills and problem-solving capabilities.

Responsibilities

• Manage maintenance and liaise with landlords and suppliers.
• Ensure health and safety standards are maintained.
• Oversee service providers for office cleanliness and functionality.
• Support IT with infrastructure-related tasks.
• Conduct office walkthroughs to identify issues proactively.
• Manage stock levels, ensuring essential supplies are available.
• Coordinate maintenance work with minimal disruption during office hours.
• Keep all necessary documentation up to date.

Skills

Confident in working with contractors

Health & safety compliance

Super organised

Problem-solving

Thrives in fast-paced environments

Job description

We’re on the hunt for a superstar Temporary Office Manager!
Location: West End

Start: ASAP – End of January
Hours: 9:00am – 5:30pm, Monday to Friday (with some flex)

An exciting opportunity has opened up for an Office Manager to join a vibrant, independent media agency of 220 passionate creatives who are dedicated to producing outstanding work for their clients.

Working in this busy and buzzy environment you'll be the go-to person for everything office-related—keeping things safe, functional, and fabulous.

You'll work closely with their front-of-house legends so you can focus on making sure our workspace runs like a dream.

What you'll be rocking day-to-day:
Be the fixer-in-chief for all things maintenance—liaising with landlords, suppliers & contractors.
???? Keep health & safety in tip-top shape

Make sure our space stays clean, safe, and working like a well-oiled machine.
Manage our service provider squad (cleaners, waste, utilities—you name it).
️ Support IT & Ops with desks, AV, air con, access cards, and all the infrastructure bits.
️ Do regular office walkthroughs to spot and sort any issues before anyone else does.
Keep an eye on essential stock and top up when needed (no one wants to run out of loo roll).
️ Coordinate maintenance work with minimal disruption (because no one loves drilling during Zoom calls).
Keep important docs up to date – risk assessments, incident logs, the whole shebang.
Help us prep for our exciting office move happening in Dec/Jan!

What makes you the one?
You’ve done this kind of thing before and loved it
You’re confident wrangling contractors and health & safety protocols
You’re super organised, calm under pressure, and a natural problem solver
You thrive in fast-paced, creative environments
You can hit the ground running and get things DONE

Sound like your kind of gig? Come join the fun at the UK’s largest independent media agency and keep our buzzing office at its best!