Temporary Full-time Clerical Assistant (FSLT00683)

Fife Sports and Leisure Trust; Dunfermline; On-site; GBP 23,000 - 25,000; Full time

Job summary

A leading company is seeking a Temporary Full Time Clerical Assistant for a maternity cover position lasting up to one year. The successful candidate will engage in a variety of clerical duties, including financial analysis and support for recruitment processes. Ideal candidates will have National 5 qualifications and proficiency in Microsoft Office, particularly Word and Excel. Strong communication skills and the ability to work in a team are essential.

Qualifications

• Ability to work effectively in a team environment.
• Flexible and adaptable to changing priorities.
• Experience in clerical roles.

Responsibilities

• Assist with bank account management and reconciliation.
• Complete quarterly VAT returns to HMRC.
• Support recruitment and payroll processes.

Skills

Microsoft Office

Communication

Teamwork

Time Management

Data Analysis

Education

4 National 5s or equivalent, including English and numeracy

Tools

Oracle

Job description

Location: Music Institute East Port Dunfermline, KY12 7JA

Salary: £23,783 - £24,890 per year dependent on experience

Contract Type: Temporary

Position Type: Full Time

Hours: 36 hours per week

Job Description

Contract Type: Temporary for up to one year to cover maternity leave

Closing Date: Tuesday 22nd July 2025

Interview Date: Wednesday 6th August 2025

You will be responsible, as part of a team, for clerical office practices and procedures.

Requirements

• 4 National 5s or equivalent, including English and numeracy
• Level 1 Disclosure from Disclosure Scotland (required before appointment)

Responsibilities

• Assist with bank account management, reconciliation, transaction monitoring, and report preparation
• Assist with financial analysis, data entry, report preparation, and handling of complaints
• Use of Oracle for processing invoices and raising debtor accounts through Ash
• Complete quarterly VAT returns to HMRC
• Support recruitment and payroll processes
• Record and check incident report forms
• Conduct research for management to prepare reports, procedures, and policies
• Develop and maintain systems for Freedom of Information, Data Protection, and other procedures
• Maintain inventories and records for insurance claims
• Ensure compliance with data protection laws and develop related systems
• Support the Concession Scheme, PRS, and PPL returns

The Individual

• Ability to work effectively in a team environment
• Self-motivated and proactive
• Strong written and verbal communication skills for dealing with staff and the public
• Flexible and adaptable to changing priorities
• Experience in clerical roles involving documentation processing
• Financial and administrative data gathering and analysis skills
• Proficiency in Microsoft Office, especially Word and Excel
• Excellent time management and organizational skills
• Ability to clearly present issues and multitask effectively