Temporary Executive Assistant | Successful Asset Management firm | West-End

ZipRecruiter; England; Hybrid; GBP 35,000 - 50,000; Full time

Job summary

A leading asset management firm in the West End is seeking a dynamic Team EA with around 5 years of experience. This role involves supporting multiple executives with scheduling, travel coordination, and event planning in a fast-paced environment. The ideal candidate will be technically savvy, possess excellent communication skills, and thrive in a supportive team culture.

Qualifications

• 5 years experience as a Team Assistant in a fast-paced environment.
• Technically savvy and quick to learn.
• Self-confident and eager to grow.

Responsibilities

• Manage diaries and arrange meetings across time zones.
• Coordinate UK and international travel for the team.
• Plan events and prepare itineraries.

Skills

Multi-tasking

Excellent written English

Initiative

Job description

Job Description

This highly successful West End based Asset Management firm, is looking for a dynamic Team EA with circa 5 years experience. This is a fast paced and dynamic role; and we are looking for a candidate with proven experience in this type of environment - supporting the best in class execs! If you have experience as a Team Assistant in a high octane environment this will be a fantastic role.

You will support this busy, and evolving team in a varied, yet traditional, role where no two days are the same! As well as providing scheduling and client management support to the MDs you will help organise extensive global travel across timezones and plan events in the UK and for offsites. As a pivotal member of the team you will also be able to build relationships with who you will be dealing with on a day to day basis.

As Team EA you will support a team of 3-5 MDs who are looking for a Team EA who wants to get really involved in their team and ultimately take ownership of your own role and projects. You will need to be technically savvy, quick to learn and with excellent written English (reports/presentations) as well as good at multi-tasking. The team are really supportive and it is a great working environment and fantastic team culture alongside the other EAs. This role would suit someone who has bags of initiative and is self-confident and keen to learn and grow in their role as the company itself grows with it's success.

If you are someone who takes great pride in their work and who enjoys providing high level support to senior members of the team you will be the perfect addition to this amazing team. The business is fast paced, and incredibly successful - suiting a Team EA who loves to hit the ground running and really likes the idea of working in the world of alternative investment. Due to the growth and success, you will be excited to adapt to the needs as the company progresses, and are open to changes in team, and the nature of the support to best suit the business.

This global firm offers scope, have a very high staff retention rate, and the founder puts a lot of emphasis on maintaining their core values through their growth, meaning the culture here is second to none.

Duties:

• Diary management, meeting arrangements and conference calls, across multiple time zones.
• Coordinate UK and international travel (multi-stop) for a team.
• Preparing itineraries
• Arranging visas
• Processing monthly expenses
• Providing research and producing research material and client packs
• Meeting and greeting clients
• Event planning

Note this role is initially starting on a temporary contract (4 days in office, 1 day from home) but may have potential for permanent conversion later down the line.