Temporary Customer Service Administrator

BRELLIS RECRUITMENT LIMITED; Coventry; On-site; GBP 12,000 - 17,000; Full time

Job summary

BRELLIS RECRUITMENT LIMITED is seeking a proactive Customer Support & Administration assistant for a temporary office-based role in the UK. You will handle customer queries via phone, email, and live chat, and support with stock administration and webinar activities.

The ideal candidate will have strong attention to detail, excellent communication, and a proven track record in customer service, with advanced Excel and a willingness to learn SAP if needed.

Qualifications

• Outstanding attention to detail and accuracy in handling customer queries and data.
• Excellent communication skills and professional, clear written and verbal responses.
• Proven ability to deliver customer-focused problem solving and timely resolutions.
• Ability to multitask and manage several simultaneous tasks efficiently.
• Experience in customer service and supporting customers across channels.
• Proficient with Microsoft Office, including advanced Excel; willingness to learn SAP if required.

Responsibilities

• Handle inbound and outbound customer calls, emails, and live chats to resolve issues.
• Maintain accurate stock and administration data, including SAP entries and notifications to stores/partners.
• Support with the setup and execution of webinars and communications for customers.
• Record and report relevant statistics; participate in team meetings and share feedback.
• Respond to tickets within defined timeframes and complete allocated admin tasks.
• Promote service plans and driver long-term customer coverage and solutions.

Skills

Attention to detail

Communication skills

Customer service

Multitasking

Problem solving

Listening & empathy

Tools

Excel (Advanced)

Microsoft Office

SAP (Desirable)

Job description

Due to an upturn in business, we have a superb opportunity to join a leading company and work within a friendly, close-knit team. This role will be on a temporary basis until mid-January and will be fully office based, Monday-Friday.

Key responsibilities

1. Provide Customer service support for all Customers; this includes the following:

   • Answering inbound telephone queries, analysing and resolving problems as efficiently as possible
   • Making outgoing calls to customers and retail partners to troubleshoot issues relating to our equipment and service to maintain uptime
   • Dealing with customer emails relating to enquiries, ensuring responses are professional, grammatically correct and fully address the issues raised.
   • Responding to live chats relating to enquiries, ensuring responses are professional, grammatically correct and fully address the issues raised.
   • Dealing with returns, analysing issues and taking appropriate action in line with company policy and advising customers
   • Ensuring customers are kept informed at every stage and concerns are appropriately addressed and resolved.

2. Provide Administration support to ensure we maintain accurate stock levels:

   • Booking of equipment and material into SAP, ensuring the accurate stock transfer of all unique ids.
   • Liaising with the Field Services Team and Third-party suppliers to ensure they have up to date information regarding their tasks and report on completion rates.
   • Ensuring customers/retail colleagues are kept informed at every stage and concerns are appropriately addressed and resolved.
   • Handle any questions, concerns or complaints from the store and raise with appropriate colleagues if cannot answer.
   • Provide feedback from stores and experiences to the Customer Support Exec to enable proactive service improvements.
3. Support with the set up, maintenance and participation of the company Webinar program, including implementation of the required tools and ongoing schedule to communicate details of our service for our customers.
4. Undertake additional training as required to develop and maintain knowledge expected of the role.
5. Effectively maintain, monitor and report relevant statistics as provided by Management team.
6. Attend team meetings as and when required and provide feedback useful for building the team and maintaining strong relationships.
7. Use internal systems to investigate and record actions, responding to tickets within 2 working days.
8. Undertake allocated admin tasks when briefed in the given time frames.
9. Meet all targets and objectives set for our Sales & Customer Support Agents.
10. Promote our excellent Service Plans to our customers to give them long term cover and solutions.

Person specification

We are looking for someone who is self-motivated, capable of working both individually and within a team, organised, and someone who has an excellent eye for detail.

Essential

• Outstanding Attention to detail
• Outstanding communication skills
• Customer focused problem-solving skills
• Proven ability to multitask to a high level
• Previous Customer Service Experience
• Intermediate knowledge of Microsoft Package/Internet/Email
• Advanced Excel Knowledge
• Willingness to learn
• Ability to diagnose and trouble shoot problems.
• Ability to listen, empathise and confidently respond to our customers.

Desirable

• SAP Experience

INDL