Temporary Administrator - Service Department

Office Angels; Liverpool City Region; On-site; Part time

Job summary

An exciting opportunity for a Temporary Administrator in a dynamic engineering services department. This role involves organizing essential documents, collaborating with management, and providing excellent customer service. The position offers flexibility with hours and requires strong administrative skills, especially in Microsoft Office and SAP.

Qualifications

• Strong administrative skills.
• Experience in engineering or manufacturing is an advantage.
• Knowledge of SAP or SAP by Design (training provided).

Responsibilities

• Organising essential legal documents and scheduling engineers.
• Managing records and customer service duties.
• Attaching documents in SAP and Jobwatch.

Skills

Administrative Skills

Customer Service Skills

Communication Skills

Tools

Microsoft Word

Microsoft Excel

SAP

Job description

Temporary Administrator - Service Department

ASAP - 6 months

Monday - Friday

9am-2pm (Flexible Hours 20-25 hours a week)

£13-£15 per hour (Depending on experience)

Engineering/Manufacturing experience preferable

Are you looking for an exciting opportunity to showcase your administrative skills in a dynamic environment? Our client, a leading player in the engineering and manufacturing sector, is searching for a Temporary Administrator to join their service department. If you thrive in a busy setting and love working as part of a team, this role could be perfect for you!

What You'll Do:

As a Temporary Administrator, you'll be at the heart of the operation, contributing to a variety of crucial tasks.

Your responsibilities will include:

General Administration:

• Organising and maintaining registers of essential legal documents, such as RAMS, Written Schemes of Examination and pressure vessels.


• Collaborating with the Service Manager to select the appropriate RAMS for each site visit and ensuring timely completion of WSE inspections.


• Keeping a detailed log of workshop jobs and expediting their progress to keep operations running smoothly.


• Scheduling engineers for work


• Load engineers jobs into SAP


• Requesting spare parts

Planning Assistance:

• Ensuring all scheduled jobs have the necessary RAMS and WSE available, guaranteeing a seamless workflow.

SAP Management:

• Attaching all relevant documents to the respective job files in SAP, ensuring accurate record-keeping.

Jobwatch Coordination:

• Attaching RAMS and WSEs to scheduled jobs in Jobwatch.


• Reviewing completed jobs in Jobwatch to follow up on any further actions identified by engineers.

Switchboard Duties:

• Answering customer calls, logging their requirements and ensuring timely responses to maintain excellent customer service.

What We're Looking For:

• Strong administrative skills with proficiency in Microsoft Word and Excel.


• Experience in an engineering or manufacturing background (a strong advantage).


• Knowledge of SAP or SAP by Design (training will be provided for the right candidate).


• Excellent communication and customer service skills.


• The ability to work efficiently in a busy team environment.

Please apply today!

Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.