Telecom Payloads Commercial and Administration Officer

TN United Kingdom; Portsmouth; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a Telecom Payloads Commercial and Administration Officer to join their dynamic team in Portsmouth. This role involves supporting the Integrated Project Team by managing proposals, coordinating meetings, and handling document processing. Ideal candidates will be confident communicators, proficient in tools like WindChill and Jira, and capable of multitasking in a fast-paced environment. This position offers a unique opportunity to contribute to innovative projects within a collaborative team focused on delivering exceptional results.

Qualifications

• Confident communicator with proficiency in WindChill and Jira.
• Ability to multitask and support project management activities.

Responsibilities

• Responsible for issuing RFPs, evaluating proposals, and logging Work Orders in SAP.
• Coordinating meetings and organizing business travel for the Project Manager.

Skills

Communication Skills

WindChill

Jira

SharePoint

Document Management

Multitasking

Tools

Airbox

FileZilla

Job description

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Telecom Payloads Commercial and Administration Officer, Portsmouth

Client: Airbus

Location: Portsmouth, United Kingdom

Job Category: Other

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EU work permit required: Yes

Job Reference: be738bbdf000

Job Views: 5

Posted: 05.05.2025

Expiry Date: 19.06.2025

Job Description:

Overview of the role: The Commercial Officer will be part of and support the Integrated Project Team (IPT) covering Telecoms Payload equipment procured from the Supplier and their sub-tier supplier.

Responsibilities: The TP Commercial Officer shall be responsible for and carry out the following:

• Issue of Request For Proposals (RFP) / Request For Information (RFI)
• Evaluation of quotations and proposals
• Preparation of Tender Evaluation Board documentation (where necessary)
• Drafting, agreement and release of standard Internal Work Orders
• Work Order updates and changes
• Ensuring all Work Orders and changes are correctly logged in SAP
• Completion of Purchase Order creation form and ensuring signed agreements are correctly logged in SAP
• Supporting the telecoms bid team in Portsmouth in obtaining bid inputs from Project and their lower-tier supplier.

The TP Administration Officer shall be responsible for and carry out the following:

• Document Processing:
• Reviewing and processing minutes in WindChill, document change management
• Distribution of documents in a timely manner as per Customer requirements, via WindChill, SharePoint, Airbox, and FTP
• Downloading and Uploading data using FileZilla or FTP Server
• Creation of internal Data packs for major events and project documentation
• Action Control, Tracking, and Chasing outstanding actions, including uploading actions to Jira
• Jira Support: uploading actions, creating filters, dashboards, and reports, providing training if needed
• Chasing outstanding documentation
• Assisting engineers with technical administration
• Printing presentation materials
• Managing access permissions for Project Shared Drives

Meeting Co-ordination:

• Visitor Requests, Escorting, Catering, UK visits
• IM Support for Meeting rooms
• Calling notices and Major Review Coordination
• Organizing on-site and international meetings and visits

Travel and Expenses:

• Providing information on Travel/Expenses tools
• Organizing business travel
• Processing travel for Project Manager, including amendments, cancellations, and security briefing arrangements

Maintain:

• Distribution Lists, Project Directory, and project environment improvements

Additional tasks include attending meetings, supporting teams, ordering stationary, providing IM support, customer support, organizing deliveries, and supporting other business areas.

Skillset & Experience:

• Essential: Confident communicator, proficient in WindChill, Jira, Airbox, SharePoint, organized, fast learner, able to multitask.
• Desirable: Ability to interpret Management Dashboard data, support stakeholders, and completed Export Compliance Training.