Technical Assistant (1 year contract)

Grifols; Cambridge; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

Join Grifols as a Technical Assistant on a 1-year contract. You will manage the Business Management System, assist with audits, and provide administrative support in a hybrid work environment. Ideal candidates possess strong organizational skills, attention to detail, and proficiency in Microsoft Office.

Qualifications

• Strong organisational & time management skills.
• Ability to work methodically & carefully.
• Internal auditing skills are desirable.

Responsibilities

• Administration of the Business Management System (BMS) including audits.
• Provide administrative support for the Technical Director and Technical Manager.
• Plan and participate in audits and maintain documentation.

Skills

IT literate

Attention to detail

Organisational skills

Interpersonal skills

Education

Good standard of education

Tools

Microsoft Office

Job description

Would you like to join an international team working to improve the future of healthcare? Do you want to enhance the lives of millions of people? Grifols is a global healthcare company that since 1909 has been working to improve the health and well-being of people around the world. We are leaders in plasma-derived medicines and transfusion medicine and develop, produce and market innovative medicines, solutions and services in more than 110 countries and regions.

Technical Assistant (1 year contract)

What your responsibilities will be:

Administration of the Business Management System (BMS) and the associated audit programme:

• Control of all documentation included within the Company’s management systems including Business Continuity documents
• Administration of the SOP review system including collecting and collating all SOP acknowledgements for all new versions of SOPs which have been issued and filing records in appropriate staff members folders (All GUK)
• Administration of the Technical Area on LSQM
• Perform audits as a member of the Technical Department’s auditing team
• Plan, participate and write up reports for BC exercises and live incidents.
• Maintenance of the internal audit timetable
• Ensuring Training Matrix and records are completed and maintained for Technical, Customer Service and Warehouse staff.
• Organisation&tracking of SAP Fiori for deviation, capas and complaints
• Ensuring NCs, OFIs and CAPAs are completed in an accurate and timely manner working closely with relevant parties
• Preparation for LR and other external audits.
• Preparation of management system summaries for Management review meetings & monthly management reports.
• Collating and writing up meeting minutes from Management Review Meetings
• Preparation of monthly review meetings with Customer Services, Technical and Warehouse departments.
• Assist with the day to day operation of the company’s BMS

Provide day-to-day administrative/secretarial support for the Technical Director and the Technical Manager:

• Manage the sample submission programme to the NIBSC, including processing quality and regulatory documentation and maintain the sample submission spreadsheets - working
• closely with relevant parties: Grifols manufacturing sites, NIBSC and MHRA to co-ordinate the process and ensure that batches are released efficiently according to demand.
• Administration and organisation of the company archive system
• Prepare letters and documents as required
• General Administration Duties for the Technical Department and to cover other Departments only during sickness and holidays

Responsible for

• Administration of the Business Management System (BMS): Good Distribution Practices, ISO 9001 and Business Continuity Management System (ISO 22301).
• Administration of the audit program associated with the BMS.
• Provide day-to-day administrative/secretarial support for the Technical Director and the Deputy Technical Director.
• General Administration Duties

Who you are

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, education, and/or ability required.

• IT literate, to include good knowledge of the Microsoft Office package (essential)
• Good standard of education
• Excellent aptitude for attention to detail (essential)
• Able to work methodically & carefully (essential)
• Strong organisational & time management skills (essential)
• Excellent interpersonal skills: listening, empathy, assertiveness, management, motivation) (essential)
• Internal auditing skills (desirable)
• Working knowledge of ISO 9001 and ISO 22301 (desirable)
• Knowledge of pharmacovigilance (desirable)

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Location:EMEA : United Kingdom : Cambridge || Hybrid

Learn more about Grifols