Enable job alerts via email!

Technical Assistant

Zodiac Maritime

Greater London

On-site

GBP 35,000 - 45,000

Full time

9 days ago

Boost your interview chances

Create a job specific, tailored resume for higher success rate.

Job summary

An established industry player is seeking a dynamic Technical Assistant to join their team in London. This role offers the chance to support the General Fleet Manager and Technical Manager in various administrative and analytical tasks, ensuring the smooth operation of the fleet. You will be involved in maintaining vital documentation, updating records, and preparing reports, all while working in a collaborative environment. If you have a keen eye for detail and a passion for the maritime industry, this opportunity could be your next career move.

Qualifications

Experience in ship management preferred.
Strong interpersonal skills to maintain business relationships.
Ability to prioritize conflicting demands effectively.

Responsibilities

Provide administrative support to Fleet Manager and Technical Manager.
Maintain Survey status reports and Ship Certificates.
Prepare agenda and meeting minutes.

Skills

Office / Administrative Experience

Commercial Awareness

Interpersonal Skills

Attention to Detail

Self-Motivation

Shipping Related Degree

Ex Sea-going Experience

Education

Degree in Naval Architecture

Degree in Nautical Science

Degree in Marine Engineering

2 weeks ago Be among the first 25 applicants

Zodiac Maritime is an international ship operating company providing a full range of management services for a wide and diverse fleet of commercial ships, spanning containership to tankers, bulk carriers to PCTCs, and a growing orderbook focused on dual-fuel vessels to improve overall fleet energy efficiency.

Headquartered in London’s bustling West End, our modern, open-plan offices accommodate a growing team of over 200 people. With representative offices across Europe and Asia, our shore-based headcount grows as our fleet continues to expand and diversify, as does our dedicated crew of over 6,500 seafarers.

This is an exciting time for the company as we continue to grow and modernise our fleet and operations. We are looking for hard working and dynamic individuals to come aboard and be a part of the next generation of the Zodiac Maritime team!

Position: Technical Assistant

Reporting to: General Fleet Manager (Technical)

Location: London

Overview of role

Key responsibilities and primary deliverables

You will be responsible for providing administrative and analytical support to the General Fleet Manager (Technical) and Technical Manager for the assigned fleet.

Surveys and Certificates

Maintenance of Survey status reports
Maintenance of Ship Certificates
Updating records and data bases relating to Surveys and Certificates
Reporting to the General Fleet Manager (Technical) in respect of the above
Assisting the Fleet Technical Manager regarding the below:

“Remaining on boards”

Work lists

Audit status

Position List & Crew List

As required provide up to date reports of fleet positions
As required provide up to date crew lists
Track all Lub Oil samples
File and update records following receipt of Lub Oil samples reports

Vetting

Updating Vessels Particulars Questionnaires and Q88 for each vessel
Under the Head of Vetting & Marine Assurance control update and provide Brokers / Operations with various questionnaires and additional documentation (plans, drawings, certificates, etc.) as required

Scanning and Filing

As required

Monthly reports

Control, record and sort status of ships reports and mail received in the officer
Distribute ships mail to appropriate Departments
Review and outstanding items

Superintendents Reports

Transfer into ‘Superintendents report’
File photographs (if any)
Inform relevant people report has been received

Ships Plans

Maintain all vessels plans in accordance with office requirements
Control and monitor the status of all ship board plans

Dry Dock Files

Maintain dry dock files

Diary of Attendance

Maintain a diary of attendance

Meetings

Prepare agenda and meeting minutes

Vessel Photographs

Inform relevant people that photographs have been received

Other Duties

As appropriate and required for the efficient operation of the department

Skills profile

Previous office / administrative experience within a ship management company would be an advantage
Commercial awareness and the ability to apply sound commercial judgement
Demonstrated strong interpersonal skills to facilitate and maintain strong relationships with all levels of the business
Excellent attention to detail and the ability to identify and focus on relevant information
Ability to self motivate and to prioritise conflicting demands against short timelines
Shipping related degree or equivalent in Naval architecture / Nautical Science or Marine Engineering
Ex sea-going experience (Third / Fourth Engineer) would be an advantage

Due to the high volume of applications, we regret that only shortlisted candidates will be contacted.

Seniority level

Seniority level
Associate

Employment type

Employment type
Full-time

Job function

Job function
Administrative and Engineering
Industries
Maritime Transportation

Referrals increase your chances of interviewing at Zodiac Maritime by 2x

London, England, United Kingdom 2 months ago

Leeds, England, United Kingdom 3 weeks ago

London, England, United Kingdom 2 months ago

London, England, United Kingdom 8 months ago

London, England, United Kingdom 5 months ago

Home Support Administrator – (16hrs weekly)

London, England, United Kingdom 3 weeks ago