Technical Administrator (shipping, logistics & export)

Promethean Particles; Nottingham; On-site; GBP 25,000 - 32,000; Full time

Job summary

A leading company in advanced materials technology seeks a Technical Administrator to support operations in compliance and logistics. This role involves managing shipments, safety data sheets, and export compliance documentation. Ideal candidates will have strong organisational skills, experience in technical administration, and a passion for contributing to sustainable technologies.

Benefits

Private medical insurance

Annual bonus

Company matched pension

Flexible approach to working hours

Qualifications

• Minimum 1-2 years in technical, logistics, or compliance administration.
• Strong organisational skills with high attention to detail.
• Right to work in the UK without sponsorship.

Responsibilities

• Coordinate domestic and international shipments ensuring compliance.
• Maintain and update the SDS database for regulatory compliance.
• Assist in export compliance documentation and license applications.

Skills

Organisational skills

Attention to detail

Proficiency in Microsoft Office

Understanding of export compliance

Education

A Levels in technical subjects (ideally Chemistry)

Degree in Chemistry or Chemical Engineering

Tools

Document management systems

ERP or inventory management systems

Job description

Are you an organised and detail-orientated Administrator who thrives in a technical and compliance-driven environment? This is your opportunity to play a key role in supporting the operations of game-changing materials technology that's set to transform multiple industries and help save the planet!

Promethean Particles is a global pioneer in the development and scale manufacturing of high-specification advanced materials. Our mission is to help decarbonise the world by unleashing the potential of metal-organic frameworks (MOFs).

We are seeking a detail-orientated and organised Technical Administrator to support our operations team in key technical and compliance-related administrative functions. The role will focus on shipping, safety data sheet (SDS) management, export compliance, and operational documentation, ensuring smooth and efficient processes in line with regulatory and company standards.

Some prior experience in a similar role is required and full training will be provided. This is an excellent opportunity to grow into the role, develop your expertise, and become the company expert!

Key Responsibilities

Shipping & Logistics

• Coordinate domestic and international shipments, ensuring compliance with transport regulations.
  
• Prepare shipping documentation, including customs forms, commercial invoices, and hazardous materials declarations (where applicable).
  
• Liaise with freight forwarders, couriers, and internal teams to ensure timely and accurate deliveries.
  
• Safety Data Sheet (SDS) Management
  
• Maintain and update the company’s SDS database, ensuring all documents are current and accessible.
  
• Work with regulatory teams to ensure SDS compliance with REACH, CLP, and other global chemical regulations.
  
• Distribute SDS to customers and internal stakeholders as required.
  

Export Compliance

• Assist in ensuring compliance with UK and international export control regulations (e.g., EAR, ITAR, dual-use goods).
  
• Support the completion of export license applications and documentation checks.
  
• Maintain records for audit purposes.
  

Operational & Technical Administration

• Support the operations team with general administrative tasks as needed – we are a fast moving, small business so flexibility is essential.
  
• Manage incoming vendor Certificates of Analysis (CoA) and ensure proper documentation storage.
  
• Maintain equipment and maintenance logs, tracking servicing schedules and calibration records.
  
• Assist with technical procurement, including raising purchase orders, tracking deliveries, and liaising with suppliers for chemical and lab-related materials.
  

Skills & Qualifications

Essential:

• Minimum qualification: good A Levels in technical subjects (ideally Chemistry)
  
• Some previous experience (1-2 years) in a technical, logistics, or compliance-focused administrative role (ideally within chemical, manufacturing or technical industry)
  
• Strong organisational skills with high attention to detail.
  
• High level of proficiency in Microsoft Office (Excel, Word) and document management systems.
  
• Ideally some understanding of export compliance and shipping documentation.
  
• Full right to work unrestricted for the foreseeable future in the UK (not student / graduate visa) as no sponsorship will be provided.
  

Desirable:

• Degree in Chemistry or Chemical Engineering
  
• Experience working with ERP or inventory management systems.
  
• Knowledge of chemical safety regulations (SDS, GHS, COSHH).
  
• Familiarity with procurement processes in a technical environment.
  

Benefits

Our evolving total compensation philosophy is designed around performance-based remuneration - competitive base pay, variable pay that rewards both individual and company performance, and comprehensive benefits that currently include:

• Private medical insurance (with vision and dental provisions)
  
• Annual bonus
  
• Company matched pension
  
• Company sick pay
  
• Flexible approach to working hours
  
• Promethean also provides both formal and informal learning opportunities within a diverse, inclusive, and rewarding work environment.
  
• We offer the chance to work within a small yet growing agile company and directly and visibly contribute to its growth and success.
  
• A unique opportunity to help the planet and its people through the successful deployment of our pioneering technology.
  

Diversity, Equality and Inclusion

Promethean is committed to diversity in our workforce and providing equal opportunities for employment. We encourage every employee to bring their whole self to work each day, not only deliver more value, but also have a more fulfilling career.

Our commitment

We do not use AI to review your application. We are a small business, and a member of our careers team reads every CV. We do not require a cover letter, and you don't need to apply to multiple jobs as we will consider your application against all our vacancies. We endeavour to reply to you within 5 working days.