Team Support / PA - Maternity Cover

Robert Walters UK; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading recruitment firm in London is seeking a dependable Team Support and Personal Assistant for a 12-month maternity cover. This role involves managing calendars, coordinating meetings, and supporting the leadership team with various executive tasks, ensuring seamless operations. The ideal candidate will have strong organizational and communication skills, with opportunities for career progression in a global organisation.

Benefits

Private medical insurance

Training and development programme

Volunteer time off

Career progression opportunities

Qualifications

• Experience in a similar role for executive support.
• Ability to manage multiple tasks and priorities effectively.
• Strong attention to detail and accuracy in documentation.

Responsibilities

• Manage calendars for the leadership team.
• Coordinate meetings and travel for executives.
• Take minutes during key meetings and prepare presentations.

Skills

Organizational skills

Communication skills

Time management

Tools

PowerPoint

Calendar management tools

Job description

Robert Walters is the world’s most trusted talent solutions business. Across the globe, we deliver recruitment, recruitment process outsourcing and advisory services for businesses of all shapes and sizes, opening doors for people with diverse skills, ambitions, and backgrounds.

Robert Walters is the world’s most trusted talent solutions business. Across the globe, we deliver recruitment, recruitment process outsourcing and advisory services for businesses of all shapes and sizes, opening doors for people with diverse skills, ambitions, and backgrounds.

We are looking for a highly organised and dependable individual to join a leading organisation in London as a Team Support and Personal Assistant to the Operations Director and Global Management Team. This will be a maternity cover for 12 months.

In this role, you will be at the heart of daily operations, ensuring that every aspect of executive support runs seamlessly.

Responsibilities Include:

Proactively manage calendars for the leadership team.
Monitor and manage the inbox of the Operations Director.
Coordinate and schedule meetings for the leadership team and cross-border teams.
Travel arrangement and bookings for Leadership team.
Processing expenses.
Attend key meetings such as leadership team discussions, QBRs, monthly governance sessions, and client calls to take accurate minutes and distribute them promptly.
Preparing quarterly business review presentations by gathering relevant data and insights.
Provide support with formatting PowerPoint presentations and other documents
Regularly update global organizational charts to reflect changes in personnel or structure.
Notify management information MI and finance teams about new joiners and leavers to ensure records are updated accordingly.
Manage offboarding processes for UK&I leavers, including arranging laptop returns, completing leaver checklists, and removing individuals from mailing lists.
Facilitate the client's onboarding processes for the UK&I employees by raising system access requests and assisting them with login issues.
Plan and organise team-related events, meetings, and activities.
Collaborate with Robert Walters' PA community on Robert Walters' wide activity.

Benefits:
A unique opportunity to drive projects such as Employer Branding, Talent pipelining, Recruitment Innovation, Candidate Experience
A track record of high performance and an ability to deliver excellent results consistently is key. In return for your hard work, you’ll be offered a competitive top salary and benefits package with bonuses/commission and fantastic incentives programme
Private medical insurance
A fantastic training and development programme
Volunteer time off
The opportunity to partake / qualify for our Global incentive weekend
Employee wellbeing through various programmes
You’ll have plenty of opportunities to progress your career, both in your country and other locations around the world. That’s the benefit of working for a large global organisation. One that is at the forefront of recruitment innovation, and a specialist in RPO and MSP

As a Disability Confident Employer, Robert Walters is committed to offering a fully inclusive and accessible recruitment process to all candidates. If you require any accommodations or adjustments as a result of a disability, impairment or health condition, please do not hesitate to let me know.

This position is being sourced through our Outsourcing service line. Resource Solutions Limited, trading as Robert Walters, is an employment business and employment agency and welcomes applications from all candidates.

Robert Walters - Global Talent Solutions

Apply now!

About the job

Contract Type: Temporary Interim Management