Team Secretary OPMH and Learning Disability - North East Locality

NHS Scotland; Glasgow; On-site; GBP 20,000 - 25,000; Full time

Job summary

NHS Scotland is seeking a Team Secretary for the North East Locality, responsible for providing essential administrative support to a multi-disciplinary team. The role includes reception duties, data management, and effective communication. Candidates should possess strong computer skills and a good command of English. This is a full-time position with a Monday to Friday schedule.

Qualifications

• Competence in a range of computer packages.
• Knowledge of office environment and equipment.

Responsibilities

• Deliver effective secretarial and administrative service.
• Manage calls and emails independently.

Skills

English

Education

ECDL

SVQ in Administration at Level 2 or 3

Job description

Team Secretary OPMH and Learning Disability - North East Locality

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Team Secretary OPMH and Learning Disability - North East Locality

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NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.

The shift pattern for this position is Monday Friday 9am 5pm.

The post holder will ensure that an effective and efficient secretarial and administrative service is delivered to the multi-disciplinary team which comprises of Managerial, Psychology, Nursing, and Occupational Therapy staff within adult community learning disability services across Glasgow City CHP. This will include reception duties, data input, record management and general typing. The post holder works independently much of the time managing calls and emails. The post holder will be required to deal with referrals and enquires through a single point of access and also support the generic functions and duties of the wider administrative team. Knowledge, training and experience required to do the job. Qualifications

• Must show competence in the use of range of computer packages evidenced by experience or formal qualification e.g. ECDL.
• Must show knowledge of working in an office environment and of operation of office equipment and systems. This may be through formal training or work experience.
• Should be willing to participate in short courses or more formal training opportunities to improve skill level e.g. through achievement of SVQ in Administration at Level 2 or 3.
• Requires good command of verbal and written English.
• Requires knowledge of organisation and department gained through prior experience within the organisation, induction or short period of orientation.
  
  

Informal contact: Heather Kennedy, Assistant Business Support Manager at [e-mail] or 0141 531 6523.

Details on how to contact the Recruitment Service can be found within the Candidate Information Packs.

NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognising military skills, experience and qualifications during the recruitment and selection process.

NHS Scotland is reducing their full time working week from 37.5 to 37 hours per week from 1 April 2024 but with no change in pay. This reduction will also be applied pro rata for part time staff. This advert and any subsequent offer/contract of employment therefore reflects the new working hours. However, as not all service areas will be able to adopt the 37 hour working week immediately from 1 April 2024, you may be required to work up to an additional 30 minutes per week for a temporary period for which you would be paid until the service you are working in changes rosters or working patterns to accommodate the new reduced working week. If you have any questions or concerns please contact the Recruiting Board.

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies.

Failure to comply with this requirement may result in your application being withdrawn from the application process.

For application portal/log-in issues, please contact in the first instance

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care

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