Team Secretary - Job Share - Insurance Sheffield

CMS; Sheffield; Hybrid; GBP 25,000 - 30,000; Part time

Job summary

A leading law firm in the UK is seeking a part-time Team Secretary to provide high-quality support within a busy litigation team. Responsibilities include managing legal correspondence, preparing court documents, and liaising with clients. Ideal candidates should have strong IT skills and previous law firm experience. The firm offers competitive salary, flexible working, and a supportive environment for career development.

Benefits

Competitive salary

Flexible working policy

Generous bonus scheme

Up to 25 days holiday

Private medical insurance

Qualifications

• Previous experience within a law firm litigation team is essential.
• Proactive attitude towards innovation and AI tools.

Responsibilities

• Provide high-quality secretarial service to fee-earners and trainees.
• Manage legal correspondence and prepare documentation.
• Assist in managing workload and deadlines.

Skills

High IT literacy

Attention to detail

Administrative skills

Ability to multi-task under pressure

Job description

About us

CMS is a Future Facing firm with more than 80 offices in over 45 countries and 5,800+ lawyers worldwide. We combine deep local market understanding with a global perspective. We are passionate about building strong relationships with our clients, our people, and the communities we work in.

We take a bold, dynamic, and agile approach to ensure our clients are able to face the future with confidence. We are driven by emerging technologies such as generative AI and readily embrace the possibilities it opens up for developing new and better ways of working. Our aim is to inspire, impact and support our clients and our people, helping them to maximize their potential and thrive.

About the role

We are looking for a part time Team Secretary to join us to provide a high-quality and efficient secretarial service to fee-earners and trainee solicitors in a busy litigation team. The role will be part of a job share and will be covering the following days: Tuesday/Wednesday/Thursday. Reporting directly to the Secretarial Services Manager, your focus will be on efficiently managing your own workload and being proactive, with the ability to work on your own initiative.

Tasks include, but are not limited to:

• General legal correspondence
• Preparing Court/Counsel’s bundles
• Creation of secure links
• Preparing legal documentation and court forms
• Document comparisons
• Liaising with clients and courts
• Opening new matters
• Arranging conference calls
• Saving documents electronically
• Working to strict deadlines
• Processing fee-earner expenses
• Arranging meetings
• Managing workflow to the Document & Design Centre, Print Room etc as required; proactively taking steps to ensure work is returned within required timescales
• Becoming adept at proofreading and carrying out quality checks on all work produced
• Establishing positive and effective working relationships with colleagues at all levels
• Provide cross Practice-Group support where necessary

About you

We will invest in your ongoing training and development to support your professional goals and help you to thrive in your role from day one. Our opportunities are open to all suitably qualified applicants, so to be considered for this role, you must meet the following skills and experience:

• You will have high levels of IT literacy, superb attention to detail, well-developed administrative skills and the ability to multi-task under pressure. You will have gained previous experience within a law firm litigation team.
• We’re looking for a proactive Team Secretary who embraces innovation and is keen to leverage AI-powered tools available across the business to streamline daily workflows, enhance productivity, and support smarter decision-making.

What’s in it for you?

We want to reward you today and help you plan for tomorrow. We appreciate that everyone is different, therefore we have designed a benefits system that offers choice and flexibility based on individual needs and lifestyles. To name a few, these include:

• Competitive basic salary (reviewed annually)
• Flexible, hybrid working policy
• Generous bonus scheme
• Up to 25 days holiday (rising to 28 days with service)
• Holiday exchange scheme
• Private medical insurance
• Enhanced parental leave

If you would like to read more information regarding our range of benefits, please visit our Rewards & Benefits page on our website.

Equal opportunities

At CMS, we place diversity and inclusion at the centre of our culture and the heart of our organisation. As a firm we recognise, celebrate, and embrace the diverse talent our society has to offer because we know that to solve big problems, we need the best and brightest minds available to us. In support of this goal, we commit to actively breaking down barriers which stand in the way of those from diverse backgrounds and play our part in levelling the playing field.

As a Future Facing Firm, we strongly believe that a career in law should be open to people from all walks of life, because not only does diversity of thought and experience make our firm a stronger and more sustainable business, but it also makes it a more rewarding place to work.

When recruiting, we prioritise attracting talented people and we actively promote a flexible working environment which enables all our team members to thrive. If you see a role you are interested in, but don’t feel you meet 100% of the criteria we encourage you to still consider making an application. We also welcome applications from those who may be looking to return to the workforce after a career break.

We are proud to say our leadership in creating an inclusive working culture has been celebrated and recognised externally, including being listed for a number of years in the Times Top 50 Employers for Women and the Social Mobility Index.

We are a Level 2 Disability Confident Employer, and we actively encourage applications from people with disabilities, whether visible or invisible. We are committed to promoting equality of opportunity throughout our recruitment process and in every element of the employee life cycle. If you require assistance, or if you would like to discuss any accessibility requirements or adjustments as part of the recruitment process, please contact a member of the Talent Acquisition team at [e-mail] who will be happy to support you.

Ready to apply? Here are the next steps.

We look forward to receiving your application online via the CMS careers site. Please contact our Talent Acquisition team if you have any questions.

Please note that we have a preferred agency panel in place. Only applications submitted via the portal at the point of instruction will be accepted.

#LI-TBC