Team PA - EMEA Capital Markets

Colliers International; City of Westminster; On-site; GBP 80,000 - 100,000; Full time

Job summary

A leading real estate services firm is seeking a Personal Assistant to provide high-level administrative support to executives in a dynamic environment. Key responsibilities include comprehensive diary management, complex travel arrangements, meeting preparations, and event logistics. The ideal candidate will have excellent communication skills and experience in a similar role. This position offers the opportunity to work in a diverse and inclusive environment.

Qualifications

• Experience supporting senior executives as a Personal Assistant.
• Ability to manage multiple priorities and deadlines under pressure.
• High accuracy in document and data handling.

Responsibilities

• Comprehensive diary management for multiple Directors.
• Arranging complex international travel.
• Preparing meetings with agenda planning and minutes.
• Tracking action points post-meetings.
• Supporting logistics for events.

Skills

Diary management

Travel arrangements

Excellent communication skills

Event coordination

Proficiency in Microsoft Office

Tools

Microsoft Teams

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Job description

Administrative assistance within a fast-paced, dynamic environment. The PA will act as a trusted partner, facilitating time management, project coordination, and the seamless execution of strategic priorities across the global and EMEA capital markets business.

Key Responsibilities:

1. Comprehensive diary management for the Head of Global and EMEA Capital Markets and three other EMEA Directors, including scheduling across multiple time zones and prioritising demands.
2. Arranging complex international travel, including itinerary planning, visa and accommodation coordination, and expense processing.
3. Preparing meetings with agenda planning, document collation, briefing packs, and minutes.
4. Tracking action points post-meetings to ensure accountability.
5. Supporting logistics for events such as conferences, client events, roadshows, and training sessions.
6. Assisting onboarding of new team members within EMEA Capital Markets.
7. Liaising with executive leadership, clients, and stakeholders globally and regionally.
8. Maintaining confidentiality and professionalism in all communications.
9. Supporting project management, research, and report or presentation compilation.
10. Identifying opportunities to streamline processes and improve efficiency.
11. Managing expense claims for Directors.
12. Liaising with internal divisions like IT, Finance, HR, and Operations.

Qualifications & Skills:

• Experience supporting senior executives as a Team Assistant, Personal Assistant, or Executive Assistant, preferably in corporate or financial services.
• Ability to manage multiple priorities, complex diaries, and deadlines under pressure.
• Excellent interpersonal, verbal, and written communication skills.
• Discretion in handling sensitive information.
• Event coordination experience is desirable.
• High accuracy in document and data handling.
• Proficiency in Microsoft Word, PowerPoint, Outlook, and videoconferencing tools like Microsoft Teams.
• Proactive and solution-oriented with a strong sense of ownership.
• Ability to work effectively across cultures and time zones.

Company Overview:

Colliers is a leading global real estate services and investment management firm with operations in 70 countries and over 20,000 employees. Our EMEA team comprises over 4,000 professionals across 19 countries. We are committed to building a diverse and inclusive environment.