Team & Operations Assistant

JR United Kingdom; City Of London; On-site; GBP 28,000 - 40,000; Full time

Job summary

A leading company is seeking a proactive Team & Operations Assistant based in London. The role involves managing daily operations, supporting team logistics, and fostering a positive workplace culture. Ideal candidates should possess strong organisational and communication skills, with an interest in enhancing team efficiency and morale.

Qualifications

• Strong organisational skills to manage multiple tasks and details.
• Experience in administrative or operational support roles essential.
• Proactive mindset with excellent communication skills.

Responsibilities

• Coordinate vendors and support team operations daily.
• Assist with recruitment logistics and onboarding.
• Plan internal events and contribute to a positive team culture.

Skills

Organisational skills

Attention to detail

Communication skills

Digital fluency

Team-oriented

Education

Experience in administrative or operational support roles

Tools

Microsoft Office

Google Workspace

ClickUp

Slack

Notion

Trello

Job description

Job Title: Team & Operations Assistant

The Role

We’re looking for a proactive and highly organised Team & Operations Assistant to help ensure our team is set up for success every day. You’ll be at the heart of our operations, coordinating vendors, supporting the team, maintaining a well-functioning workspace, and fostering an efficient and positive working environment.

This is a varied, hands-on role for someone who thrives on multitasking, enjoys working with people, and takes pride in getting the details right. A keen eye for detail, a love of organisation, and a sense of ownership are essential.

Operational Support

• Ensure smooth daily operations across the team
• Liaise with external vendors and service providers to ensure timely delivery of goods and services
• Support procurement, manage office supplies, and coordinate facility tasks
• Maintain a functional, tidy, and resourceful workspace
• Assist with scheduling, travel bookings, and room coordination
• Work with finance to process invoices

Team Support

• Support team members in organisation and focus
• Coordinate recruitment logistics and onboarding
• Maintain employee records and assist with HR admin tasks

Internal Culture & Events

• Plan and coordinate internal events and team gatherings
• Contribute to a positive team culture through support and engagement

Qualifications

• Strong organisational skills and ability to manage multiple tasks
• Attention to detail and proactive mindset
• Excellent communication skills
• Experience in administrative or operational support roles
• Ability to manage relationships with vendors and coordinate logistics
• Experience with travel coordination
• Confidentiality and professionalism
• Digital fluency with Microsoft Office and Google Workspace
• Team-oriented and reliable
• Experience in startup or fast-growth environments
• Event coordination experience
• Basic HR and finance process knowledge
• Understanding of workplace health & safety
• Familiarity with productivity tools like ClickUp, Slack, Notion, Trello
• Interest in company culture and employee engagement