Team Medical Secretary - North East Locality

NHS National Services Scotland; Glasgow; On-site; GBP 20,000 - 30,000; Full time

Job summary

An established healthcare provider in Glasgow seeks a dedicated administrative professional to join their dynamic team. This role is pivotal in ensuring efficient secretarial and administrative services to a multidisciplinary team, enhancing the delivery of vital healthcare services. The ideal candidate will possess strong organizational skills, advanced computer proficiency, and a commitment to excellence. With a supportive environment that fosters personal development, this is an exciting opportunity to contribute to a leading healthcare organization while making a meaningful impact in the community. Join a team that values diversity and inclusion, and help shape the future of healthcare services in Glasgow.

Qualifications

• Competence in computer packages and formal qualifications required.
• Recognized qualification in Administration or significant experience needed.
• 3+ years of secretarial experience with knowledge of office procedures.

Responsibilities

• Deliver effective secretarial and administrative support to the team.
• Manage daily workload and support the wider team independently.
• Provide day-to-day supervision of staff within the service.

Skills

Computer Packages

Advanced Keyboard Skills

Verbal and Written English

Organizational Skills

Clinical Terminology Awareness

Education

HNC in Secretarial Studies

SVQ in Administration Level 3

3+ Years of Relevant Experience

Tools

ECDL

Job description

NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.

The shift pattern for this position is Monday – Friday 9am – 5pm with 30 min RWW pattern to be agreed.

This post will ensure that an effective and efficient secretarial and administrative service is delivered to the multi-disciplinary team which comprises of managerial, medical, psychotherapy, psychology, nursing and occupational therapy staff within adult community learning disability services across Glasgow City HSCP. The post holder will ensure that the single point of access operates effectively and will work independently for much of the time managing their daily workload and supporting the wider team. The post holder may be required to provide day to day supervision of staff within the service.

KNOWLEDGE, TRAINING AND EXPERIENCE REQUIRED TO DO THE JOB

Experience / Qualifications

1. Must show competence in the use of range of computer packages evidenced by experience or formal qualification e.g. ECDL.
2. Recognised qualification in Administration equivalent to HNC in Secretarial Studies or Business Administration, or SVQ in Administration at Level 3, or significant relevant equivalent practical experience.
3. Conversant with office procedures and systems and able to demonstrate prior experience of working in a secretarial or administrative role. Such experience is unlikely to have been achieved in less than 3 years related secretarial/administrative experience at a more junior level through which a thorough understanding of office procedures has been obtained.

Specific Skills/ Knowledge

1. Advanced keyboard skills.
2. Good command of verbal and written English.
3. Thorough knowledge of own department and organisation gained through prior experience within the organisation, induction, or period of orientation of not less than 4 weeks. There will be an on-going requirement to have a personal development plan agreed with the manager which will include participation in training and development.
4. Organisational skills, including ability to deal with a range of non-routine tasks, apply problem solving skills and ability to manage conflicting demands.
5. Awareness of clinical terminology or a willingness to learn skills in this area.

Personal Attributes

1. Team Player.
2. Attention to detail.
3. Highly motivated and enthusiastic.

Informal contact: Carrie Jackson, Business Support Manager, 0141 531 6790, [e-mail]

Details on how to contact the Recruitment Service can be found within the Candidate Information Packs.

NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognising military skills, experience and qualifications during the recruitment and selection process.

NHS Scotland is reducing their full time working week from 37.5 to 37 hours per week from 1 April 2024 but with no change in pay. This reduction will also be applied pro rata for part time staff. This advert and any subsequent offer/contract of employment therefore reflects the new working hours. However, as not all service areas will be able to adopt the 37 hour working week immediately from 1 April 2024, you may be required to work up to an additional 30 minutes per week for a temporary period for which you would be paid until the service you are working in changes rosters or working patterns to accommodate the new reduced working week. If you have any questions or concerns please contact the Recruiting Board.

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies.

Failure to comply with this requirement may result in your application being withdrawn from the application process.

For application portal/log-in issues, please contact Jobtrain support hub in the first instance.