Team Medical Secretary - Community Mental Health Services

NHS Scotland; Glasgow; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading healthcare organization in Scotland is seeking a dedicated secretary to support the Adult Community Mental Health Services. The role involves managing administrative duties, providing secretarial support to teams, and ensuring an effective service delivery. Ideal candidates should possess strong knowledge of EMIS Web or equivalent systems. A competitive salary and a full-time contract are offered.

Qualifications

• Proficient in administrative and secretarial duties.
• Ability to provide cover during colleagues' leave.
• Experience in a healthcare setting is preferred.

Responsibilities

• Manage daily workloads for the Administrative Team.
• Provide effective secretarial support to the Multidisciplinary Team.
• Ensure smooth operation of the single point of access service.

Skills

Knowledge of EMIS Web or equivalent Patient Administration

Independent work management

Ability to support Multidisciplinary Teams

Job description

NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.

1 x permanent post, 37 hours per week, Monday - Friday 9.00am - 5.00pm Half hour early finish 1 day per week on a rotational basis.

The post holder will ensure that an effective and efficient secretarial and administrative service is delivered to the Multidisciplinary Team which comprises of Managerial, Medical, Psychotherapy, Psychology, Nursing, and Occupational Therapy staff within Adult Community Mental Health Services across Glasgow City HSCP.

The post holder will ensure that the single point of access operates effectively and will work independently for much of the time managing their daily workload, supporting the wider Team and may be required to provide day to day supervision of staff with the service.

The post holder should possess an excellent knowledge of EMIS Web or an equivalent Patient Administration.

Applicants should note that the post holder will provide cover for administration colleagues within the Team and across Glasgow City HSCP North West Locality ( Adult Mental Health Services) during periods of sickness and annual or other leave.

Informal Contact : Catherine McAlaney, 0141 211 1430, [e-mail]

Details on how to contact the Recruitment Service and the Recruitment Process:Information for candidates

NHS Greater Glasgow and Clyde- NHS Scotland encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognisingmilitary skills, experience and qualifications during the recruitment and selection process.

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies. Failure to comply with this requirement may result in your application being withdrawn from the application process.

For application portal/log-in issues, please contact Jobtrain support hub in the first instance.