Team Coordinator/PA

Deverell Smith Recruitment Ltd; Birmingham; Hybrid; GBP 28,000 - 35,000; Full time

Benefits offered by this job

Flexible working

Job summary

Deverell Smith Recruitment Ltd. is seeking a PA & Team Coordinator to support founders and Directors across Birmingham or London offices with diary management, meetings, invoicing and coordination.

The role offers flexible working and contributes to project administration and business operations. You will manage team communications, onboarding, events and client follow-ups, helping keep processes efficient and accurate while supporting finance and compliance tasks.

Qualifications

• Experience as PA/EA, Team Coordinator, Business Support or similar.
• Experience in property, construction, consultancy or professional services is beneficial.
• Strong organizational skills and proactive ownership mindset.
• Proficient with Microsoft Office and core business tools.

Responsibilities

• Provide day-to-day PA and business support to founders and directors.
• Coordinate internal and external meetings, events and communications.
• Support presentations, documents, proposals and client follow-ups.
• Manage monthly invoicing with project managers and directors.

Skills

Diary management

Meetings coordination

Invoicing & cashflow

Compliance records

Process improvement

Microsoft Office

Team coordination

Tools

Excel

Outlook

PowerPoint

Teams

Job description

PA & Team Coordinator

Birmingham or London Office | Flexible working
Salary: £28-35,000 depending on experience

The Opportunity

A growing project and development management consultancy is looking for a PA & Team Coordinator to join its team and provide a broad mix of PA, business support and operational coordination. Working across some of the UK's most exciting residential, living and mixed-use developments, the business is continuing to grow and is looking for someone who can help keep everything organised and running smoothly. This is a varied role with plenty of ownership. You'll work closely with the Founder and Directors, as well as the wider team, and will become a key point of contact across the business. It's ideal for someone who is naturally organised, proactive and enjoys being the person who makes sure things get done.

The Role

PA & Business Support

• Providing day-to-day support to the Founder and Directors, including diary management, meetings, travel and correspondence
• Coordinating internal and external meetings, events and networking
• Supporting presentations, documents, proposals and client follow-ups
• Taking ownership of the monthly project invoicing process, working with Project Managers and Directors to ensure fees and additional services are captured and invoices are issued accurately and on time
• Maintaining fee, invoicing and debtor trackers and supporting with cashflow visibility
• Managing company compliance calendars, insurance, professional memberships, certificates and key renewals
• Keeping staff qualifications, training and competency records up to date
• Supporting audits, pre-qualification submissions and client compliance requests

Team Coordination & Operations

• Acting as a central point of contact for the wider team
• Organising team meetings, workshops, training, social events and internal communications
• Supporting onboarding, probation reviews and other people-related administration
• Helping maintain strong communication between the Birmingham and London teams
• Managing company trackers, systems, subscriptions, suppliers and office requirements
• Keeping internal processes, templates and filing systems organised
• Looking for ways to improve and simplify how the business operates
• Making sure actions and deadlines are followed through

Projects, Business Development & Marketing

• Supporting fee proposals, tenders and capability documents
• Keeping project sheets, case studies, CVs and company credentials up to date
• Maintaining business development and opportunity trackers
• Supporting networking and industry events
• Helping with LinkedIn, website and wider company communications
• Coordinating project, team and company news and encouraging the wider team to contribute
• Working with external marketing and design consultants where required

About You

We're looking for someone who is organised, proactive and naturally takes ownership. You'll be someone who:

• Enjoys being busy and managing multiple priorities
• Has excellent attention to detail and follows things through
• Is confident communicating with Directors, colleagues, clients and consultants
• Is comfortable working with invoices, numbers and financial information
• Is professional, personable and discreet
• Enjoys improving processes and finding better ways of working
• Takes an interest in the wider commercial side of a business
• Enjoys bringing people together and contributing to a positive team culture
• Is confident using Microsoft Office, particularly Excel, Outlook, Word, PowerPoint and Teams

Previous experience in a PA, EA, Team Coordinator, Business Support, Operations or a keen interest in progressing in Real Estate role would be useful. Experience within property, construction, consultancy or professional services would be particularly beneficial.

Why Join?

This isn't a traditional Team Coordinator role. You'll have the opportunity to become a key part of a growing consultancy, working closely with senior leadership and getting involved across a wide range of areas. As the business continues to grow, there will be plenty of opportunity to shape the role, improve processes and take on more responsibility. The successful person will become the go to person who knows what needs invoicing, what needs renewing, what the team needs to provide and what needs organising next. If you're someone who likes taking ownership, getting things organised and are interested in joining a business where you can grow and develop you're career, I'd love to hear from you!