Team Co-ordinator

Talent Staffing Ltd; London; Hybrid; GBP 30,000 - 36,000; Full time

Job summary

A renowned architectural firm in Central London is seeking a Team Coordinator for a permanent, hybrid role. The position involves managing administrative tasks for a dynamic team of architects, ensuring smooth project operations while offering competitive salary and attractive benefits.

Benefits

Discretionary annual bonus

Private health insurance

Generous pension plan

Wellbeing events and initiatives

Qualifications

• Proven experience in a team support or administrative role.
• Advanced IT skills, including Microsoft Office and knowledge of Adobe InDesign.
• Fast, accurate touch typing (minimum 60 wpm).

Responsibilities

• Manage diary and inbox for scheduling and communications.
• Arrange meetings and prepare project materials.
• Maintain document system for accuracy and accessibility.

Skills

Organizational Skills

Multitasking

Communication

Education

A-Level standard or similar

Tools

Microsoft Office

Adobe InDesign

Adobe Photoshop

Job description

Team Coordinator – Permanent, Architectural Firm, Central London – Hybrid Working (£30,000-£36,000)

Are you a highly organized professional with a passion for providing top-tier support?

An renowned architectural firm in Central London is seeking a Team Coordinator to join their vibrant team. This hybrid role offers the chance to work with some of the best architects in the industry while enjoying a supportive and welcoming environment.

Why Join Our Client?

Competitive Salary: £30,000-£36,000 per year
Hybrid Working: Work 4 days in the office and 1 day from home
Attractive Benefits: Discretionary annual bonus, private health insurance, generous pension plan, wellbeing events and initiatives, and being part of a collaborative and dynamic team.

This is a permanent, full-time position reporting directly to the Project Director. You’ll provide essential support to a talented team of 35 architects and play a critical role in the firm’s mission to deliver exceptional architectural projects.

Key Responsibilities

As a Team Coordinator, you’ll ensure the smooth operation of projects by managing a variety of administrative tasks, including:

• Diary & Inbox Management: Organizing schedules and managing email communications.
• Project & Meeting Support: Arranging meetings, booking venues, refreshments, and equipment; preparing agendas, presentations, minutes, and reports; setting up internal design and technical reviews.
• Document Management: Maintaining the document system to ensure accuracy and accessibility; formatting project materials including letters, memos, and certificates; assisting with design reports using Adobe InDesign, such as importing images and proofreading text.
• Travel & Logistics: Arranging travel, accommodation, car hire, and visas; organizing couriers and deliveries.
• General Administration: Supporting holiday and absence management; preparing expenses and raising PO numbers; acting as a backup for the Director’s PA and other team members.

About You

We’re looking for someone proactive, highly organized, and detail-oriented. You’ll thrive here if you’re adaptable, enjoy working in a fast-paced environment, and can confidently take initiative.

Ideal Skills & Qualifications:

• Proven experience in a team support or administrative role
• Educated to A-Level standard or similar
• Advanced IT skills, including Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Knowledge of Adobe InDesign and Photoshop (preferred)
• Fast, accurate touch typing (minimum 60 wpm)

You’ll be comfortable handling shifting deadlines, using excellent multitasking abilities, and keeping a cool head under pressure. Our collaborative operations team will provide a supportive and encouraging atmosphere to help you succeed.

Why You’ll Love It Here

The company has built a reputation for its inclusive culture and commitment to employee wellbeing. You’ll be working alongside a passionate and enthusiastic team committed to delivering outstanding architectural projects. This is more than just a role – it’s an opportunity to grow and make your mark within a highly respected architectural firm.