Team Assistant to Lead EA

TN United Kingdom; Bristol; On-site; GBP 24,000 - 30,000; Full time

Job summary

An established industry player is seeking a proactive Team Assistant to support the C-Suite office. This dynamic role involves managing diaries, coordinating meetings, and providing first-class administrative support. You will play a crucial role in ensuring seamless operations and communication within the team while contributing to the company's mission to tackle the climate crisis. If you thrive in a fast-paced environment and are passionate about making a difference, this opportunity is perfect for you. Join a diverse team committed to creating a sustainable future and enjoy a range of benefits that support your well-being and professional growth.

Benefits

34 days of holiday

Healthcare cash plan

Private medical insurance

Gym membership

Discount dining

Cycle to work scheme

Public transport season ticket loans

Life assurance

DNA testing

Critical illness cover

Qualifications

• Experience in an admin/support role in a fast-paced environment.
• Ability to manage diaries and coordinate meetings effectively.

Responsibilities

• Provide administrative support to the EA to the CEO.
• Manage team calendars and assist with meeting arrangements.

Skills

Administrative Support

Diary Management

Communication Skills

Problem Solving

Team Collaboration

Tech Literacy (GSuite)

Education

Experience in Admin/Support Role

PA Experience

Tools

GSuite

Job description

Social network you want to login/join with:

Location: London (you must be comfortable being in the office 4 days a week)

Working pattern: Full-Time

Reporting to: Hannah Simister, EA to CEO

Sponsorship: Unfortunately we are unable to offer sponsorship for this role.

This role in 3 words: Fast paced, varied, agile

Top 3 qualities for this role: Proactive, great teammate, communication

Everyone belongs at OVO

At OVO, we are on a mission to solve one of humanity's biggest challenges, the climate crisis. And we know it takes all of us to change the world. That's why we need diverse people from all gender identities, ethnicities, ages, sexual orientations, life experiences and backgrounds to join us.

Teamworking for the planet

Everything we do here spins around Plan Zero. So, naturally, the team you’ll be joining plays a gigantic role in making that happen. Here’s how:

The Assistants at OVO do our best to ensure we are holding ourselves and our teams accountable for our Plan Zero mission through sharing knowledge and influencing our teams and directors.

This role in a nutshell:

This is an excellent opportunity to gain a variety of experience across different areas of the business. You'll report into the Lead EA (EA to the CEO) and will be responsible for supporting them with day to day running of the C-Suite office, support with a variety of Team Assistant tasks such as diary management, meeting set up, offsite prep, document creation and wider assistance to the C-Suite EAs on an ad hoc basis. You'll provide first class support to the Lead EA and wider team by knowing what the priorities within each area of the business are, helping inform proactive management of the team's time. It'll be your business to know the Business - you'll be the eyes and ears, anticipating problems and resolving issues before they arise. You'll work closely with other Assistants to ensure cohesive communication and a joint-up approach amongst the assistants community. You'll also drive engagement within the team, championing shared learning, sharing insights, ensuring a great experience for new team members and increasing visibility/awareness of our Belonging Networks.

Your key outcomes will be:

You'll provide administrative support to the EA to the CEO:

• Assisting with arranging internal & external meetings
• Assisting on the ground in our London office for our team, being the go to support
• Proactively managing team holiday calendars / flagging any clashes
• Handling meeting room setup, organising refreshments and preparing documents for meetings
• Coordinating travel arrangements including trains, flights and hotels
• Managing expenses, POs and invoices
• Document production (including creating meeting agendas/presentations)
• Assisting in planning and coordinating events, offsites and team away days
• Ensuring and maintaining confidentiality of all appropriate communications and documentation
• Assisting with any necessary/ad hoc additional support to the Executive Assistants or Leaders, holiday cover
• Meeting and greeting guests/visitors
• Working closely with the EA to the CEO to support on variety of C-Suite needs, (document creation, meeting set up, on the ground in office support, events, wider pool requests on an ad hoc basis)

You’ll be a successful Team Assistant here at OVO if you…

• Have experience working in an office in an admin/support role
• Have previous PA experience would be beneficial (but not essential)
• Are comfortable within a fast paced, deadline driven environment
• Are able to confidently organise and prioritise workload
• Are solution focussed, flexible and agile
• Are highly adaptable and open to change
• Are results oriented, forward-thinking and strong at taking initiative
• Are calm under pressure
• Are great at building relationships and collaborating with others - you're a great teammate!
• Have tech literacy across a variety of tools. GSuite (sheets, slides, docs) experience would be hugely beneficial
• Have excellent literacy and reporting skills, as well as strong communication skills
• Are great at spotting opportunities for process improvement and act upon this
• Are open to learning new things, sharing knowledge and different ways of working
• Confidentiality is a must – this role is party to highly sensitive information

Let’s talk about what’s in it for you

We’ll pay you between £24,000 - £30,000, depending on your specific skills and experience. If your expectations are a little different, have a chat with us!

We keep our pay ranges broad on purpose to give us, and you, flexibility to match your experience to our zero carbon mission.

You’ll be eligible for an on-target bonus of 15%. We have one OVO bonus plan that focuses on the collective performance of our people to deliver our Plan Zero goal.

We also offer plenty of green benefits and progressive policies to help you feel like you belong at OVO…and there’s flex pay. It’s an extra 9% of your salary on top of your core pay to use as you like. You can take it as cash, add to your pension, or choose to spend it on a huge range of flex benefits. Here’s a taster of what’s on offer:

For starters, you’ll get 34 days of holiday (including bank holidays). For your health With benefits like a healthcare cash plan or private medical insurance depending on your career level, critical illness cover, life assurance, health assessments, and more For your wellbeing With gym membership, gadget, travel and cyber insurance, workplace ISA, will writing services, DNA testing, dental insurance, and more For your lifestyle With extra holiday buying, discount dining, culture cards, tech loans, and supporting your favourite charities with give-as-you-earn donations For your home Get up to £300 off any OVO Energy plan (when you pay by Direct Debit), plus personal carbon offsetting and great discounts on smart thermostats and EV chargers For your commute Nab a great deal on ultra-low emission car leasing , plus our cycle to work scheme and public transport season ticket loans Want to hear about our full range of flexible benefits and progressive people policies? Our People Team can tell you everything you need to know.

For your Belonging

To find better ways to support our people, we need to listen to each other’s experiences and find ways to build a truly inclusive and diverse workplace. As part of this, we have 8 Belonging Networks at OVO. Led by our people, for our people - so when you join OVO, you can play a part - big or small - with any of the Networks. It's up to you.