Team Assistant to Executive Committee

LME Clear Limited; Greater London; Sur place; GBP 40 000 - 56 000; Plein temps

Résumé du poste

LME Clear Limited is seeking a proactive Team Assistant to the Executive Committee in London. The role supports the C‑Suite and ExCom, coordinating calendars, meetings, travel, and related administrative tasks to ensure smooth daily operations.

You will work closely with the Senior EA to maintain a coordinated approach across departments and help manage CEO diary requirements as needed. Strong organisational and communication skills are essential.

Qualifications

• Demonstrable experience in a similar role.
• Highly organised with the ability to prioritise conflicting demands.
• Discretion with confidential information and strong professional conduct.

Responsabilités

• Provide high-level administrative support to the LME Clear C‑Suite and ExCom.
• Manage diaries, schedule meetings, and coordinate complex travel.
• Prepare and process expenses, purchase requests, and basic HR forms as required.
• Support SharePoint administration and contribute to committee minutes and event planning.

Connaissances

Communication

Interpersonal skills

Presentation skills

Administrative skills

Prioritisation

Attention to detail

Organisational skills

MS Office proficiency

Outils

Microsoft Word

Microsoft Excel

PowerPoint

Description du poste

Team Assistant to Executive Committee

Shift Pattern: Standard 40 Hour Week (United Kingdom) Scheduled Weekly Hours: 40 Corporate Grade: E - Associate Reporting Line: (UK Division) Corporate Location: UK-London Worker Type: Permanent

About the London Metal Exchange and LME Clear: The London Metal Exchange is the world centre for industrial metals trading. Most of the world’s global non-ferrous futures business is conducted on the LME’s three trading platforms totalling $18 trillion, 178 million lots and 4 billion tonnes with a market open interest high of 1.8 million lots in 2024. All trades are cleared and settled by LME Clear. Participants can transfer or take on price risk against aluminium, copper, nickel, tin, zinc, lead, molybdenum, cobalt, lithium, steel scrap, rebar and hot-rolled coil as well as alumina, aluminium premiums and alloys. The LME and LME Clear are HKEX Group companies. www.lme.com

Overall Purpose of Role

The team assistant provides a high level of administrative assistance to the LME Clear C‑Suite to enable them to operate effectively and manage the day-to-day functions within the Clearing House. To work closely with the LME Clear Senior EA, ensuring that there is a coordinated approach across the business departments to support internal processes. In addition, to provide support to the Senior EA, as and when required in terms of diary management for the LME Clear CEO, in her absence.

Responsibilities

• Administration and operational support for the LME Clear C‑Suite/ Executive Committee members (“ExCom”)
• Assist C‑Suite to manage workload and business deliverables
• Extensive diary management e.g. communicate, book, update, cancel internal and external meetings as required.
• Effectively manage and resolve meeting conflicts when they arise.
• Respond to incoming correspondence and telephone calls in the ExCom’s absence
• Work collaboratively across LME and LME Clear for calendar planning for business trips, conferences and client visits which may involve LME Clear C‑Suite/ ExCom.
• Ensure effective liaison across LME and LMEC administrative functions, as required to assist with the smooth running of events.
• Work closely with various business departments to support internal processes.
• Travel and accommodation
• Responsible for arranging travel and accommodation for LME Clear C‑Suite
• Make sure business trips are booked appropriately
• Keep track of department budgets and ensure all requests made are within the approved budget, provide an update to the Senior EA.
• Make sure trips are booked within policy guidelines, and the correct approvals have been sought
• Raise Purchase Requests for relevant travel
• Administration support
• To assist the Senior EA and deputise in her absence
• Assist the Senior EA in CEO administration tasks as required
• To assist in any SharePoint administration for the Clearing teams, as required
• Raise any HR related form, as required (new starter, contractor approval, IT notification)
• Prepare expenses claims both cash and corporate card – team members must provide expenses at least 48 hours before submission deadline
• Raise IT Support tickets on behalf of team members
• Receipting of Purchase Orders
• Providing Contract Coversheets where applicable and seeking correct signatures for approval
• Budget tracking, Raise Purchase Requests as required by team members and department Contractors (as required)
• Ad hoc projects as requiredSupport planning of Clearing events/activities and LMEC hosted events
• Provide support on BAU processes as agreed, support preparation of team deliverables
• Provide project support e.g. presentations, meeting arrangements and logistics, offsite planning and committee meeting minutes.

Required Knowledge and Level of Experience

Demonstrable experience in a similar role. Highly organised, adapts to changing tasks and prioritises effectively. Exercise complete discretion when dealing with matters of a highly confidential nature. Good Level of experience in a team secretarial role, preferably in a Financial Services entity.

Skills set and Core Competencies Required for Role

Excellent communication skills (oral and written) Strong interpersonal, presentation and analytical skills Excellent administrative skills Excellent ability to prioritise own workload when conflicting demands on time Strong attention to detail Good organisational skills Excellent computer proficient. Knowledge of Word, Excel and PowerPoint (Intermediate Level)

Personal Qualities

• Excellent ability to prioritise own workload when conflicting demands on time
• Works well under pressure
• Organised with strong ability to multitask and manage time
• Works well in a team or also as an individual contributor
• Discreet and experienced in handling confidential informationHas an inclusive, pro‑active style with clear strategic and agile thinking
• Embraces change and opportunities

Diversity and Equal Opportunity

LME Clear is committed to creating a diverse environment and is proud to be an equal opportunity employer. In recruiting for our teams, we welcome the unique contributions that you can bring in terms of education, ethnicity, race, sex, gender identity, expression and reassignment, nation of origin, age, languages spoken, colour, religion, disability, sexual orientation and beliefs. In doing so, we want every LME employee to feel our commitment to showing respect for all and encouraging open collaboration and communication.

Hong Kong Exchanges and Clearing Limited (HKEX) is a publicly‑traded company (HKEX Stock Code:388) and one of the world’s leading global exchange groups, offering a range of equity, derivative, commodity, fixed income and other financial markets, products and services, including the London Metals Exchange. As a superconnector and gateway between East and West, HKEX facilitates the two‑way flow of capital, ideas and dialogue between China and the rest of world, through its pioneering Connect schemes, increasingly diversified product ecosystem and its deep, liquid and international markets. HKEX is a purpose‑led organisation which, across its business and through the work of HKEX Foundation, seeks to connect, promote and progress its markets and the communities it supports for the prosperity of all. Discover the latest career opportunities and programmes at HKEX. Unauthorised access or use is prohibited. HKEX reserves the right to take appropriate action against any offenders.