Team Assistant - Surveyors/Property

KMK Recruitment Limited; London; Hybrid; GBP 33,000 - 38,000; Full time

Job summary

A leading property company in London's West End is seeking a proactive Team Assistant for a 12-month maternity cover. Responsibilities include managing diaries, travel arrangements, and administrative support while working closely with a collaborative team. The ideal candidate will have secretarial experience in the property industry and must demonstrate flexibility and adaptability to meet demanding deadlines, with the option for flexible working arrangements.

Qualifications

• Experience of working within a demanding team.
• Proven ability to manage workloads.
• Willingness to take on additional duties.

Responsibilities

• Providing diary, travel, and meeting management.
• Formatting and managing reports for the team.
• General administration duties for smooth team operations.

Skills

Secretarial experience

Microsoft Office skills

Ability to manage demanding workloads

Flexibility and adaptability

Tools

Sage

Job description

We have an exciting opportunity for a Team Assistant to join a global Property company based in the West End. You will work closely with a team of other Team Assistants to provide a first class administration service. You will manage a busy workload and be able to communicate effectively with the Admin Manager, Shareholders, Surveyors and fellow Team Secretaries to ensure all work is completed on time and communicated back to the relevant teams as necessary. This is a great opportunity to join a collaborative and engaging team. This is a 12 month mat cover.

Job Responsibility:

• Providing Diary, travel and meeting management for the team- inkling booking accommodation and restaurants
• Formatting and managing reports for the team – ensuring the quality assurance process is adhered to.

• Setting up new instructions ;
  • Creating project files
  • Converting quotes on the system
  • Raising proforma invoices – using Sage
  • Preparing and issuing enquiry documents
• Managing the companies CRM System, ensuring it is kept up to date with all fee forecasting and project updates.
• General administration duties to ensure the smooth running of the team

Requirements: We are looking for someone with experience of working within a demanding team and capable of taking on additional administrative duties when called upon. An element of flexibility will be required when working towards client deadlines and there may occasionally be a need to work outside of normal working hours

Skills: Secretarial experience, preferably within the property industry, Microsoft Office skills, Proven ability to manage demanding workloads, Ability to be flexible and adaptable to the needs of the business

Flexible working is available 2 days from home with 3 days in the office,

Team Assistant

Industry: Property/Surveyors

Location: West End

Salary: £33,000 - £38,000