Team Assistant - Lockton Re

Lockton Companies; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading company in the reinsurance sector seeks an Assistant to join its Global Executive team in London. The role involves providing administrative support, managing complex travel arrangements, and assisting with event planning. Successful candidates will bring strong organizational skills, proficiency in Microsoft Office, and a high level of discretion in a fast-paced environment.

Qualifications

• Prior relevant experience in corporate or professional services.
• Able to manage complex travel arrangements and diary.
• Experience in customer service or client-facing positions.

Responsibilities

• Administrative support including complex diary management.
• Planning and organizing events and executive engagements.
• Maintaining records and managing expenses.

Skills

Strong organizational abilities

Excellent written communication skills

Excellent verbal communication skills

Proficiency in Microsoft Office Suite

Proficiency in Salesforce

Ability to work independently

Ability to collaborate in a fast-paced environment

High level of discretion

Education

Experience in administration

Experience in executive support role

Understanding of the reinsurance industry

Job description

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Lockton Re helps businesses understand, mitigate, and capitalize on risk. We’re pushing the reinsurance industry forward with smarter solutions that leverage new technologies – delivered by people empowered to do what’s right for clients. Our success has seen the business grow to a headcount of more than associates globally across 22 locations.

We’re the reinsurance business of Lockton Companies, the world's largest privately-held insurance broker. Fierce independence frees us to deliver an exceptional client service experience, unencumbered by pressure from financial markets, geographical divides or silos, or conflicts of interest between organisational goals and our clients’ needs.

In line with our continued growth, we are now looking to add to our Executive support team through the hire of this newly-created Assistant position that will work closely with our existing Global Executive team.

Role Responsibilities

• Administrative Support – Assist Operations Executive with the following:
  • Complex diary management
  • Complex overseas travel including full itineraries, arranging client and market meetings
  • Booking meeting rooms and catering
• Event Planning – Support in organising events, conferences and executive engagements
• Data Management – Maintain records – Salesforce, Gifts and Entertainment records
• Expenses – Ensuring both personal and corporate card expenses are submitted in a timely manner
• Task Prioritization – Assist in managing deadlines and ensuring timely completion of projects
• Confidentiality – Handle sensitive information with discretion and professionalism
• Teamwork and support – Assisting Global Executive London EA’s with administrative tasks as and when required. Providing ad hoc administrative support to other teams when required.

Successful applicants will ideally have prior relevant experience in a similar type of corporate, professional services business working in administrative, customer service or client-facing positions and be able to evidence the following attributes:

• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite and Salesforce
• Ability to work independently and collaboratively in a fast-paced environment
• High level of discretion and professionalism
• Prior experience in administration or executive support role is preferred
• Understanding of the Reinsurance broking industry is preferred