Team Assistant - HR (6 Month Fixed Term Contract)

Dr. Martens; London; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

Dr. Martens is seeking an HR Team Assistant for a 6-month fixed term contract in London. The role involves supporting the HR department with administrative and operational tasks, managing communications, and collaborating with senior stakeholders. Ideal candidates will exhibit strong communication skills and the ability to manage confidential information.

Benefits

Hybrid working

65% off all Docs

Private healthcare

2 paid volunteer days per year

Qualifications

• Experience supporting senior C-suite stakeholders.
• Ability to manage sensitive issues with discretion.
• Flexible and adaptable with a proactive work style.

Responsibilities

• Organising team meetings and managing HR calendar.
• Managing onboarding process for new team members.
• Collating business presentations and reports.

Skills

Proactive approach

Expert communication

Ability to work under pressure

Job description

THE GIG

Reporting into our Executive Assistant and working closely with the Chief People Officer, you will support, partner with and represent the HR department as well as work with stakeholders at all levels across the business. This 6-month fixed term contract is an impactful role working in a very busy and fast paced environment. You will be part of a committed and passionate, supportive and collaborative HR team.

As our HR Team Assistant, you will be responsible for:

• Administrative and operational duties such as organising team meetings and managing the HR Team calendar
• Raising and receipting POs, setting up new suppliers, coding invoices and obtaining approval in order to liaise with Accounts Payable.
• Drafting and collating crucial business presentations, communications, and reports, utilising accurate data collection and knowledge of key business processes and priorities staying aligned with Internal Comms.
• Managing end to end travel bookings for the team including arranging flights, accommodation, taxis etc
• Managing the onboarding process for all new members of the team
• Assisting with ad-hoc project management activities when required
• Providing support to the EA to the CPO with key administrative and coordination tasks related to the Chief People Officer’s priorities
• Establishing and maintaining strong relationships across the business and with external partners.

THE STUFF THAT SETS YOU APART

Put simply, for this role the key things we’re looking for are:

• Someone with a proactive and adaptable approach that the team can depend on to always remember the finer details
• An expert communicator both written and verbal
• Experience confidently supporting and collaborating with senior C-suite stakeholders and external non-executive board members at a global level
• The ability to deal with sensitive and confidential issues, understanding that discretion is key at all times
• A flexible approach to work, especially when working to deadlines and business activity across various time zones
• The ability to work well under pressure, stay self-motivated, and manage upwards

WHAT’S IN IT FOR YOU?

• Hybrid working
• Welcome to the family free pair of Docs
• 65% off all Docs
• Award-winning ‘Buy As You Earn’ Dr. Martens share plan
• Private healthcare
• A dedicated culture team
• 2 paid volunteer days per year
• Amazing Camden based offices with roof terrace overlooking the canal

Are you ready to fill your boots? Apply now.

At Dr. Martens, we are committed to creating an environment in which we can all be our best and bring our authentic selves to work. We encourage applications, regardless of race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, age, veteran status, or disability. Diverse and inclusive teams have a positive impact on our brand; helping us to speak authentically to our consumers.

We strive to develop a business where our people can thrive and feel empowered to express themselves. Because we believe everyone should feel supported and included whatever their role in the Dr. Martens community.