Team Assistant – Group HR Leadership Team

Informa PLC; London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading company in knowledge connection seeks a proactive Executive Assistant for their London office. The role demands excellent organizational skills to manage calendars, travel, and relationships across teams. Ideal candidates will have a resourceful attitude and experience in supporting senior individuals. Enjoy a supportive community with opportunities for growth and flexible working arrangements.

Benefits

Flexible working hours

25 days annual leave plus additional benefits

Company-funded private medical cover

Training and development opportunities

Employee ShareMatch scheme

Wellbeing support programs

Qualifications

• Experience supporting senior individuals or teams in a large organization.
• Demonstrated success in organizing events for executives.
• Positive and energetic personality.

Responsibilities

• Coordinate meetings across multiple time zones.
• Manage booking of travel and accommodation.
• Build relationships with internal and external stakeholders.

Skills

Calendar management

Communication skills

Organizational skills

Multi-tasking

Resourcefulness

Tech-savvy

Tools

Microsoft Office

SAP

Job description

• Full-time

Company Description

At Informa, no two days and no two people are the same, and you'll find the freedom, opportunity and
support of a fantastic community to make a real impact.

We’re an international business that connects specialists with knowledge, helping them to learn more,
know more and do more through live and on-demand events, digital and data-driven services and
academic research.

We are home to over 10,000 colleagues across 30 countries and are a member of the UK’s FTSE 100
group of leading public companies.

In Global Support, we provide expert guidance and hands-on support to the Informa Group and Informa’s
many business teams. Across tech, finance, legal, corporate development, HR, communications,
operations and many other areas, we work collaboratively and flexibly to help our brands serve their
customers and help the company succeed.

Job Description

This role is based in 5 Howick Place, London Office

Job Description

• Excellent calendar management skills, including the ability to coordinate meetings across multiple time-zones
• Booking domestic and international travel, accommodation and visa arrangements
• Manage the processing of invoices via SAP (online system)
• Arrange both internal and external meetings and, when required, collate and issue agendas.
• Book meeting rooms, refreshments, arrange lunches for internal meetings as required
• Building strong relationships with all levels across the entire Group and key external stakeholders, both in the UK and internationally. Key relationships for this role will be with EA/PA’s across the business
• Prioritize and multi-task to meet deadlines in a fast paced, team environment
• Demonstrate initiative, resourcefulness and an ability to manage multiple assignments under various deadlines
• Must be Internet savvy and be proficient in Microsoft Office, especially Outlook, Teams, PowerPoint and Excel
• Lead on organizing and executing social engagements across the team
• Flexibility to cover EA’s absence, as and when required
• Onboarding new colleagues
• Intranet admin/maintenance.

Qualifications

Qualifications

PLEASE NOTE:Candidates applying must have previous experience supporting senior individuals and/or teams within a large organisation. Experience managing individuals outside of the UK would also be advantageous.

• A reputation for resourcefulness, integrity, results and commitment to excellence.
• Positive and energetic personality
• Outstanding verbal and written communication skills
• Ability to multi-task and prioritise
• Demonstrated success organising events for executives
• An appreciation for every little detail and exceptional organisational skills
• A general interest in learning technology solutions
• The ability to maintain confidentiality and professionalism in all things
• An entrepreneurial spirit and a “get things done” mentality
• Technologically savvy and adaptable (multiple expense systems, travel system, etc.)

Additional Information

We work hard to make sure Life at Informa is rewarding, supportive and enjoyable for everyone. Here’s some of what you can expect when you join us. But don’t just take our word for it – see what our colleagues have to say at LifeAt.Informa.com

• Freedom & flexibility: colleagues rate us highly for the flexibility and trust they receive andmost of us balance time in the office with time working remotely
• Great community: a welcoming culture with in-person and online social events, our fantasticWalk the World charity day and active diversity and inclusion networks
• Broader impact: take up to four days per year to volunteer, with charity match fundingavailable too
• Career opportunity: the opportunity to develop your career with bespoke training andlearning, mentoring platforms and on-demand access to thousands of courses on LinkedInLearning. When it’s time for the next step, we encourage and support internal job moves
• Time out: 25 days annual leave, rising to 27 days after two years, plus a birthday leave day andthe chance to work from (almost!) anywhere for up to four weeks a year
• A flexible range of personal benefits to choose from, plus company funded private medicalcover
• A ShareMatch scheme that allows you to become an Informa shareholder with free matchingshares
• Strong wellbeing support through EAP assistance, mental health first aiders, a healthy livingsubsidy, access to health apps and more
• Recognition for great work, with global awards and kudos programmes
• As an international company, the chance to collaborate with teams around the world

We’re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. If it sounds like a match and you have most – although not all – of the skills and experience listed, we welcome your application.

At Informa, you'll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments, we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses, including all of those protected by law. Ask us or see our website for full information.

See how Informa handles your personal data when you apply for a job here .