Team Assistant - Global Communications

Elsevier; England; On-site; GBP 30,000 - 40,000; Full time

Job summary

A global information analytics company is seeking a Global Communications PA to provide extensive administrative support to leaders and manage event logistics. The ideal candidate should have strong communication skills, attention to detail, and experience in financial management. Join us in promoting a healthy work/life balance with attractive benefits.

Benefits

Generous holiday allowance

Health screening and private medical benefits

Well-being programs

Access to a pension scheme

Travel Season ticket loan

Electric Vehicle Scheme

Qualifications

• Proven experience in providing extensive administrative support.
• Strong problem-solving skills and resourcefulness.
• Ability to manage financial aspects effectively.

Responsibilities

• Provide administrative support for leaders.
• Respond to inquiries resourcefully.
• Lead logistics for events.
• Manage Purchase Orders and liaise with Finance.

Skills

Excellent written and verbal communication skills

Strong attention to detail and accuracy

Ability to work collaboratively

Effective time management

Proficiency in Microsoft Office

Experience in financial management

Ability to remain calm under pressure

Self-motivated and proactive

Tools

Microsoft Office (Word, Excel, Outlook, PowerPoint)

Job description

Overview

Team: Global Communications. Elsevier is a global leader in advanced information and decision support for science and healthcare, committed to advancing human progress through trusted content and innovative solutions. With a legacy of over 140 years and a workforce of 9,500 employees worldwide, we support the work of researchers, clinicians, and educators through leading publications such as Cell Press, The Lancet, and Gray’s Anatomy. The Global Communications team plays a critical role in building and protecting Elsevier’s reputation as a trusted partner and thought leader through impactful communications, channels and relationships.

About the Role

The Global Communications PA plays a critical role in ensuring the team are organised and prepared for the work ahead. You will need to be a proactive team player who is always one step ahead of the leaders you are supporting. You will have excellent attention to detail and be prepared to step in and be flexible to do what is needed to ensure the work is delivered on time and to an exceptional standard. You will be an ambassador for global communications with external stakeholders as you support external events and setting up meetings. In addition, you will support the team to manage and report on the department budget working with finance.

Responsibilities

• Provide extensive administrative support for leaders, including managing calendars, emails, expenses, and phone communications.
• Respond to inquiries with resourcefulness and independence, escalating when appropriate.
• Actively participate in internal communications and business partnering teams.
• Lead logistics for internal and external events, including science festivals, roundtables, launch events, and global campaigns.
• Support internal initiatives such as Learning Labs, Town Halls, and network meetings.
• Manage Purchase Orders and liaise with Finance on budget matters.
• Actively participate in internal communications and business partnering team meetings.

Requirements

• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to work collaboratively with peers and external contacts.
• Effective time management and ability to handle multiple priorities.
• Proficiency in Microsoft Office programs (Word, Excel, Outlook, PowerPoint).
• Experience in financial management.
• Ability to remain calm under pressure.
• Self-motivated and proactive.

Work in a way that works for you

We promote a healthy work/life balance across the organisation. We offer an appealing working prospect for our people. With numerous wellbeing initiatives, shared parental leave, study assistance and sabbaticals, we will help you meet your immediate responsibilities and your long-term goals.

Working for you

We know that your wellbeing and happiness are key to a long and successful career. These are some of the benefits we are delighted to offer:

• Generous holiday allowance with the option to buy additional days
• Health screening, eye care vouchers and private medical benefits
• Well-being programs
• Access to a competitive contributory pension scheme
• Save As You Earn share option scheme
• Travel Season ticket loan
• Electric Vehicle Scheme
• Optional Dental Insurance
• Maternity, paternity and shared parental leave
• Employee Assistance Programme
• Access to emergency care for both the elderly and children
• RECARES days, giving you time to support the charities and causes that matter to you
• Access to employee resource groups with dedicated time to volunteer
• Access to extensive learning and development resources
• Access to employee discounts scheme via Perks at Work

About the business

Elsevier is a global information analytics company that helps institutions and professionals progress science, advance healthcare and improve performance for the benefit of humanity. We serve the research, academic and clinical communities through the application of technology and analytics to content. Our portfolio of solutions brings together extensive Scientific, Technical and Medical content, powerful analytics, and technologies. We help our corporate customers, R&D professionals, engineers, scientists and commercial marketing leaders, to innovate and commercialize ideas, products and processes.