Team Assistant, fast growing hedge fund

ISE Partners Limited; City Of London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading hedge fund in the City of London is seeking an experienced Administrative Assistant to support the trading team. You will coordinate travel, manage expenses, and assist with presentations and events. The ideal candidate has at least 3 years of experience in a fast-paced environment, exceptional organisational skills, and confidence in dealing with senior stakeholders. This role offers a dynamic work environment with a focus on teamwork.

Qualifications

• Minimum 3 years’ experience in a fast-paced office environment, preferably in financial services.
• Exceptional organisational skills and attention to detail.
• Confidence working with senior stakeholders.

Responsibilities

• Coordinating complex international travel and accommodation.
• Processing multi-currency expenses.
• Acting as the go-to for administrative support across the trading team.
• Booking meeting rooms and managing marketing material orders.
• Assisting with the creation of PowerPoint presentations and client documents.
• Supporting the Operations Manager with office projects.
• Organising team socials and internal events.
• Managing office supplies and equipment orders.
• Handling onboarding and offboarding processes.

Skills

Organisational skills

Attention to detail

Proactive problem-solving

Collaboration

Job description

Overview

Are you a highly organised, proactive individual with a passion for fast-paced environments? This is a rare opportunity to become an integral part of one of the world’s fastest-growing hedge funds. As an Administrative Assistant, you’ll be embedded in the heart of the action, working alongside a dynamic, close-knit team on the trading floor. If you thrive on variety and enjoy being the go-to person who keeps everything running smoothly, this could be your perfect next step.

Responsibilities

What you’ll be doing may vary from day to day. Examples include onboarding a new trader or securing a venue for a high-profile event. Your responsibilities will include:

• Coordinating complex international travel and accommodation
• Processing multi-currency expenses
• Acting as the “go-to” for administrative support across the trading team
• Booking meeting rooms and managing marketing material orders
• Assisting with the creation of PowerPoint presentations and client documents
• Supporting the Operations Manager with office projects (e.g. supplier audits, vendor research)
• Organising team socials and internal events
• Managing office supplies and equipment orders
• Handling onboarding and offboarding processes, including inductions

Qualifications

• Minimum 3 years’ experience in a fast-paced office environment (financial services experience is a strong advantage)
• Exceptional organisational skills and attention to detail
• A collaborative mindset and a proactive approach to problem-solving
• Confidence working with senior stakeholders and managing multiple priorities

If this sounds like your kind of challenge, we’d love to hear from you.