Team Assistant, Corporate

Greystar; Greater London; On-site; GBP 32,000 - 42,000; Full time

Job summary

The Team Assistant - Corporate provides day-to-day organisational and business administration support to the Senior Team Members in Legal, Investments and Development, supporting Greystar Europe. Prints and prepares documents for presentations, training courses and to meet the legal/compliance requirements of the business.

Books worldwide travel and accommodation in line with company policies. Looks after senior level expenses and submissions in compliance with the Travel & Expenses policy or

Qualifications

• Education (GCSEs/A Level) or equivalent experience in secretarial/administrative support.
• IT literate with PowerPoint, Word, Outlook and Excel (to at least Intermediate level).
• Experience in a similar position providing operational/admin support in a fast-paced, confidential environment dealing with blue-chip clients.
• Strong written and verbal communication skills to prepare commercial standard business correspondence and reports.
• Discretion and ability to handle sensitive information; proactive and adaptable.

Responsibilities

• Sets up meetings – issuing calendar invitations, booking rooms and relevant catering, collating/distributing documents.
• Prints and prepares documents for presentations, training courses and to meet legal/compliance requirements.
• Books worldwide travel and accommodation in line with company policies.
• Looks after senior level expenses and submissions in line with Travel & Expenses policy or Finance processes.
• Undertakes varied tasks including booking and managing meeting rooms, welcoming and responding to callers/visitors, providing hospitality and logistics support and distributing post.
• Works with the Office Manager and Executive Assistants to assist with planning and organising corporate and team events.
• Provides additional ad-hoc administration support as required.
• Participates in the wider business support community by sharing best practice and provides cover for colleagues.

Skills

PowerPoint

Word

Outlook

Excel

Admin support

Communication

Education

GCSEs/A Level or equivalent

Job description

ABOUT GREYSTAR

Greystar is a leading, fully integrated global real estate platform offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing. Headquartered in Charleston, South Carolina, Greystar manages and operates over $350 billion of real estate in more than 260 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, managing over one million units/beds globally. Across its platforms, Greystar has nearly $79 billion of assets under management, including over $34 billion of development assets and over $36.5 billion of regulatory assets under management. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit www.greystar.com.

JOB DESCRIPTION SUMMARY

The Team Assistant - Corporate provides day-to-day organisational and business administration support to the Senior Team Members in Legal, Investments and Development, supporting Greystar Europe.

JOB DESCRIPTION Key Role Responsibilities

• Sets up meetings – issuing calendar invitations, booking rooms and relevant catering, collating/distributing documents.
• Prints and prepares documents for presentations, training courses and to meet the legal/compliance requirements of the business.
• Books worldwide travel and accommodation in line with company policies.
• Looks after senior level expenses and submissions in compliance with the Travel & Expenses policy or other Finance processes.
• Undertakes varied tasks including booking and managing meeting rooms, welcoming and responding to the needs of callers and visitors, providing hospitality and logistics support and receiving and distributing post and dealing with outgoing post and courier requests.
• Works with the Office Manager and Executive Assistants, to assist with the planning and organisation of corporate and team events, including liaising with venues, organising catering and other supplies, preparing agendas and being present to coordinate on the day, where required.
• Provides additional ad-hoc administration support as required.
• Participates in the wider business support community by sharing best practice and provides cover for colleagues during periods of absence.

Knowledge & Qualifications

A good rounded education (GCSEs/A Level) or equivalent experience in secretarial or administrative support. IT literate and proficient with in PowerPoint, Word, Outlook and Excel (to at least Intermediate level).

Essential

• Experience in a similar position, providing operational administrative/business support within a busy, fast paced, professional and confidential environment dealing with blue-chip clients.
• Strong written and verbal communication skills including the ability to prepare commercial standard business correspondence, reports and other documents.
• Strong relationship building skills necessary to engage and influence managers and team members to deliver to deadlines and achieve results.
• Good attention to detail with the ability to identify errors and anomalies in documents and reports.
• Excellent organisational skills, including the ability to prioritise and demonstrate good judgment under pressure.
• Discretion and the ability to handle sensitive/confidential information.
• Proactive and able to work effectively both independently and as part of a team.
• Demonstrated ability to be flexible and adaptable to changing priorities.

Desirable

• Experience working in professional or financial services.
• A qualified first-aider and/or fire warden.

Core Values

As a Greystar team member, you will hear a lot about our Core Values. They are the values we live and work by, reflecting who we are and the quality of our relationships. We believe in always going that extra step for our residents, clients, investors, and each other.

Integrity

We stay true to the highest ethical standards and principles, and are honest, trustworthy, humble, and respectful in all of our words and actions.

Equality

We celebrate individual differences, encourage diversity of thought, provide equality of opportunity, and cultivate an environment where all individuals are seen, treated, and valued equally.

Professionalism

We proudly present a positive, dignified, and businesslike image at all times through our appearances, behavior, and interactions with others.

Accountability

We take responsibility and accept ownership for our words, actions, tasks, and results, and respectfully hold others to the same standard.

Service

We make service our top priority by giving our time, knowledge, and experience to serve the needs of our customers, community, and team members.

Teamwork

We work together to accomplish goals, solve problems, and enrich our work environment.

Greystar overview

Greystar is a leading, fully integrated global real estate platform offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing. Headquartered in Charleston, South Carolina, Greystar manages and operates over $350 billion of real estate in over 260 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, managing more than one million units/beds globally. Across its platforms, Greystar has over $79 billion of assets under management, including approximately $34 billion of development assets and over $36.5 billion of regulatory assets under management. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit www.greystar.com.