Team Assistant - Commercial Property

Job Advert; Milton Keynes; On-site; GBP 23,000 - 31,000; Full time

Benefits offered by this job

Annual bonus

26 days holiday

Birthday off

Flexible working

Pension scheme

Life insurance

Income protection

Private healthcare

Wellbeing benefits

Healthcare cash plan

Calm Premium & EAP

Job summary

Job Advert in Milton Keynes is seeking a Team Assistant to support the busy Commercial Property team with comprehensive administrative duties. Prior property experience is essential, particularly in Commercial Property; Residential property experience is also acceptable.

The role emphasizes stability and longevity in legal administration, not progression to fee-earning work. Salary is £27,000 per annum with a bonus scheme, 26 days holiday plus BH, birthday off, and a range of wellbeing benefits.

Qualifications

• Commercial Property experience highly desirable
• Residential Property experience required
• Experience as Legal Assistant / Legal Secretary / Team Assistant
• Desire to build a long-term career in legal administration
• Excellent organisational skills with attention to detail
• Ability to manage multiple priorities and deadlines
• Strong communication and client service skills
• Professional, personable and collaborative approach
• Good IT and document production skills
• Understanding of confidentiality

Responsibilities

• Provide comprehensive administrative support to the Commercial Property team
• Manage admin aspects of legal matters from opening to closure
• Ensure compliance, file organisation and up-to-date records
• Produce, format and manage legal documents and correspondence
• Transcribe digital dictation
• Provide diary and inbox management for lawyers
• Manage post, emails and electronic documents
• Keep lawyers updated on tasks and deadlines
• Support billing, payment requests and credit control
• Process new client enquiries and act as first contact
• Liaise with clients by phone, email and in person
• Support general office duties including reception cover
• Collaborate with other Team Assistants and provide cover
• Use systems and technology to improve efficiency

Skills

Organisational skills

Diary management

Client service

Communication

Team collaboration

Confidentiality

Tools

Microsoft Office

Job description

Team Assistant - Commercial Property

Location: Milton Keynes

Salary: £27,000 per annum

Hours: Monday to Friday, 9:00am-5:30pm

Working Pattern: Fully office based

Contract: Permanent

Are you an experienced Legal Assistant or Team Assistant with a background in property law, looking for a stable, long-term opportunity within a supportive and established team?

We are currently recruiting for a Team Assistant to join a busy Commercial Property team in Milton Keynes. This is a fantastic opportunity for someone who genuinely enjoys being at the heart of a legal team, providing high-quality administrative support and helping everything run smoothly.

Previous property experience is essential for this role. Ideally, you will have worked within Commercial Property, however candidates with solid Residential Property experience will also be considered.

The hiring manager is particularly looking for someone who enjoys working within legal administration and support and is looking for stability and longevity within this type of position, rather than someone whose longer-term ambition is to progress into a fee-earning role.

Benefits:

• £27,000 per annum
• Annual bonus scheme
• 26 days' holiday plus bank holidays
• Birthday off plus birthday voucher
• Flexible working options
• Pension scheme
• Life insurance
• Income protection for up to two years
• Private healthcare and wellbeing benefits
• Healthcare cash plan
• Wellbeing support, including Calm Premium and 24/7 Employee Assistance Programme

Duties of the Team Assistant:

• Providing comprehensive administrative support to the Commercial Property team
• Managing the administrative aspects of legal matters from file opening through to file closure
• Ensuring compliance, file organisation and records are kept fully up to date
• Producing, formatting and managing legal documents and correspondence
• Transcribing digital dictation
• Providing extensive diary and inbox management for lawyers
• Managing incoming and outgoing post, emails and electronic documentation
• Keeping lawyers updated on tasks, deadlines and key dates
• Supporting with billing, payment requests, credit control and other matter-related financial administration
• Processing new client enquiries and acting as a professional first point of contact
• Liaising with clients via telephone, email and face-to-face
• Supporting with general office duties, including reception cover when required
• Working collaboratively with other Team Assistants and providing cover during periods of absence
• Using systems and technology effectively to improve efficiency and ways of working

What we would like from you:

• Previous Commercial Property experience would be highly desirable
• As a minimum, you must have previous Residential Property experience
• Previous experience within a Legal Assistant, Legal Secretary, Team Assistant or similar legal support position
• A genuine desire to build a long-term career within legal administration and support
• Excellent organisational skills with strong attention to detail
• Confidence managing multiple priorities, diaries and deadlines
• Strong communication and client service skills
• A professional, personable and collaborative approach
• Good IT and document production skills
• An understanding of confidentiality an