Team Assistant & Archive Coordinator - Film

Handle Recruitment; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading film company in London is seeking a Team Assistant & Archive Coordinator. This varied role involves administrative support, managing archives, and facilitating team operations. The ideal candidate is organised, proactive, and comfortable with both desk-based and physical tasks. If you thrive in a collaborative environment, we encourage you to apply.

Qualifications

• Strong organisational skills and attention to detail.
• Excellent communication skills and confidence liaising with suppliers.
• A proactive, solution-focused approach to tasks.

Responsibilities

• Book flights and travel for team members.
• Manage invoicing and shipping logistics.
• Provide general administrative support across the team.

Skills

Organisational Skills

Communication

Problem Solving

Attention to Detail

Job description

Team Assistant & Archive Coordinator - Film

London - Office Based

Competitive Salary

We're working with a fantastic film company that's looking for a Team Assistant & Archive Coordinator. A varied role at the heart of a busy, collaborative team. This is a brilliant opportunity for someone who's organised, proactive and enjoys keeping things running smoothly across admin, archive support and office operations.

Key responsibilities will include:

• Book flights and travel for team members

• Coordinate cleaning services, pest control and utilities

• Manage invoicing and shipping logistics

• Provide general administrative support across the team

• Assist with organising and logging artwork into the system

• Manage archive requests to support the primary archivist

• Maintain accurate digital and physical records

• Help with moving and organising crates

• Coordinate the setup and ongoing needs of the new office

• Order supplies, manage installations (such as CCTV) and set up utility apps

• Act as the point of contact for office-related issues and vendors

• Support diary management for the team

• Help schedule meetings, appointments and team events

The ideal candidate will have:

• Strong organisational skills and attention to detail

• A flexible, can-do attitude and ability to juggle priorities

• Excellent communication skills and confidence liaising with suppliers and colleagues

• A proactive, solution-focused approach to tasks

• Comfort with both desk-based admin and more physical tasks (such as moving crates)

If this sounds like the right next step for you, we'd love to hear from you. Please apply today or get in touch for a chat. Email [e-mail]

Handle actively welcomes applicants from under-represented backgrounds - we pride ourselves on attracting the best talent for every opportunity through a commitment to equality, diversity and inclusion.